Finance, General Purposes & Strategic Committee

Council Duties

The main duties of the Finance, General Purposes & Strategic Committee are to: monitor monthly accounts including payment and revenue records; consider annual Council budgets for referral to Council for approval; authorise and monitor non-budgeted expenditure up to £5,000; oversee investment accounts, taxation and excise duties, banking arrangements; approve appointment of auditors; accept gifts and legacies on behalf of the community; approve purchase, lease and rental of land and buildings; consider items relating to CIL expenditure in accordance with current Financial Regulations.

Membership

The Finance, General Purposes & Strategic Committee also deal with strategic matters such as:-

Making recommendations to council regarding the status of a committee, sub-committee, or working group.
Making recommendations to council regarding the adoption and changes to Standing Orders and Financial Regulations.
Agreeing and/or amending Terms of Reference and their composition.
Making recommendations to council in relation to major civic matters as thought to be appropriate.
Monitoring progress and implementation of the ‘Localism Bill.’
Overseeing council communications such as campaigns, leaflets, newsletters, press, and other media.
Managing publicity and public information, including website creation.
Leading the community planning process and developing a plan for approval by council.
Leading and developing the council service plan for approval by council.
Making recommendations regarding budgetary and policy requirements for future years in relation to council plans.
Approval of councillor training proposals.

This Committee will also oversee the planning, organisation, and monitoring of regular civic functions, such as Mayor’s Sunday, Mayor’s Ball, Mayor/Mayoress’s “At Home,” and identify any ‘one-off’ civic functions or receptions.

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Minutes

Agenda

View the latest Committee minutes below.

Download the minutes using the buttons below.

‘DRAFT’ MINUTES OF FINANCE, GENERAL PURPOSES & STRATEGIC COMMITTEE MEETING
HELD ON WEDNESDAY, 25TH JANUARY 2023

To record attendance
Present: Cllrs A Hutchison, S Kimberley, R Finnigan, T Leadley and J Aveyard
R Pickles (Town Clerk) also attended.

2. To receive apologies for absence given in advance of the meeting, apologies were received from Cllrs W Kidger, J Senior and J Sanders.

3. To consider the approval of reasons given for absence, the reasons for absence were considered and approved.

4. Declarations of Disclosable Pecuniary and Other Interests, Cllrs R Finnigan and A Hutchison declared an other interest in any relevant items as they are LCC Ward Members

5. To approve ‘draft’ Minutes of the meeting held on 30th November 2022, the minutes of the meeting held on 30th November 2022 were agreed as a true and correct record.

6. To approve Financial Reports for October and Payments and Receipts Registers for October and November, with copy bank statements showing month end balances

The Financial Reports for October and the Payments and Receipts Registers for October and November were approved. The month-end balances shown in copy bank statements, were noted. It was proposed and agreed that he Town Clerk do the necessary work to add Cllrs J Aveyard, S Kimberley, J Senior and O Newton as additional signatories to both the NatWest Current and Reserve accounts and also to the Cambridge Building Society account.

7. To consider item for CIL expenditure:-

(i) To consider request for funding of up to £25,000 re. improvements to Bruntcliffe School walkways, estimated to cost around £100,000

Note: item (i), if approved, will need ratification by Full Council

Cllr Finnigan gave a verbal report of improvements proposed for walkways at Bruntcliffe School. He answered questions from other members of the committee including ensuring that proposed funding to only be used for this project and it was proposed and agreed that a CIL payment of £25,000 was granted for improvements to the walkways at Bruntcliffe School following confirmation of a written guarantee from Bruntcliffe School that the CIL payment of £25,000 is to be used for this project only.

8. To consider and agree request for funding of an additional £500 to increase Morley & District Lions Brass Band Contest budget from £2,000 to £2,500 and agree cost centre – Cllr S Kimberley

Cllr Kimberley gave members a short overview of the annual brass band contest. It was proposed and agreed for £500 additional funding to increase Morley & District Lions Brass Band Contest budget from £2,000 to £2,500 with the additional £500 to be taken from Special Projects Cost Centre.

9. To approve items of expenditure, as follows:-

(i) Salaries,/ pension contributions and Tax & N.I. for December 2022 and January 2023

(ii) Invoice dated 13/1/23 for £395.69 (ex VAT) from Rialtas Business Solutions Ltd re. Omega annual support & maintenance license

All the above items of expenditure were approved.

10. To note Expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted 4/5/16 – item 4.1) – item for information only:-

(i) Invoice dated 30/11/22 for £69.92 (ex VAT) from TechMonkeys Ltd re. phone & remote support various issues 2/11/22

(ii) Invoice dated 13/12/22 for £108.73 (ex VAT) from Quadient Finance UK Ltd re franking machine hire, rental, ins & maintenance 19/1/23-18/4/23

(iii) Payment of £200.00 (no VAT) to Quadient UK Ltd re. franking machine credit top-up

(iv) Bank charges – November £15.75 and December 2022 £13.65

Civic Duties Expenditure

None

Direct debits/standing orders

12/12/22 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

15/12/22 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

30/12/22 – £69.91 plus VAT to Techmonkeys Limited re. phone & remote support various issues 2/11/22 (THIS WAS CLAIMED IN ERROR BY TECHMONKEYS AND REFUNDED DIRECT TO BANK ACCOUNT ON 10/1/23)

12/1/23 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

15/1/23 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

All the above items of expenditure made under Town Clerk’s delegated authority, were noted and approved.

11. To Receive Items of Correspondence (for information only), there were no items of correspondence

12. Date and Time of Next Meeting, the next meeting is scheduled for Wednesday, 29th March 2023 at 7pm

MINUTES OF FINANCE, GENERAL PURPOSES & STRATEGIC COMMITTEE MEETING HELD ON WEDNESDAY, 30TH NOVEMBER 2022

1. To record attendance
Present: Cllrs S Kimberley, R Finnigan, W Kidger, J Aveyard, J Senior and J Sanders.

R Pickles (Town Clerk) also attended.

2. To receive apologies for absence given in advance of the meeting, apologies were received from Cllr A Hutchison.

3. To consider the approval of reasons given for absence, the reasons for absence were considered and approved.

4. Declarations of Disclosable Pecuniary and Other Interests, Cllrs R Finnigan, W Kidger and J Senior, declared an other interest in any relevant items as they are LCC Ward Members

5. To approve ‘draft’ Minutes of the meeting held on 28th September 2022 and the extraordinary meeting held on 10th October 2022

The minutes of the meeting held on 28th September 2022 and the minutes of the extraordinary meeting held on 10th October 2022 were agreed as true and correct records.

6. To approve Financial Reports for July, August and September and Payments and Receipts Registers for July, August and September with copy bank statements showing month end balances

The Financial Reports for July, August and September and the Payments and Receipts Registers for July, August and September were approved. The month-end balances shown in copy bank statements, were noted.

7. To discuss Finance, General Purposes & Strategic Committee Budget, as follows:-

(i) Review of 2022/23 Finance, GP & Strategic Committee Budget

The 2022/23 Finance, General Purposes & Strategic Committee Budget was discussed and reviewed

(ii) Consider and agree Finance, GP & Strategic Committee Budget Submission for 2023/24

Following a discussion, the Budgets Submission for Finance, General Purposes & Strategic Committee for 2023/24 was considered and agreed.

4021 – Employment Costs £41,500

4023 – Expenses £250

4101 – Council Office £6,000

4102 – Telephone £500

4103 – Other Office Costs £500

4150 – Insurance £2,000

4151 – Audit £3,000

4152 – Bank Charges £175

4155 – Training & Conferences £1,000

4160 – Subscriptions £3,000

4161- PC Requirements & Website £1,000

4163 – Postage £1,600

4164 – Printing & Stationery £2,500

4170 – Election Costs £25,000

4200 – MAOS £2,000

4201 – Mileage Claims – Members £200

4207 – Town Centre Management Board £14,000

4208 – Maintenance £500

4210 – Special Projects £50,000

4211 – Town Centre Wi-fi £0

4291 – Remembrance Festival & Service £1,500

Total £156,225

Civic Duties £6000

(no changes to Civic Duties figures)

(iii) Consider and agree Budget Submissions from Community Support, Highways Transportation & Environment and Planning Committees for 2023/24

The Budget submissions from Community Development, Highways & Transportation and Planning Committees for 2021/22 were considered and approved, as follows:-

Community Development Committee – total £126,500

Highways & Transportation Committee – total £78,500

Planning Committee – £1,000

All the above budget submission information was approved.

8. To consider item for CIL expenditure:-

Note: items (i), (ii) and (iv), if approved, will need ratification by Full Council

(i) £25,000 for South Leeds and Morley Scout District re. new community building

Cllr Finnigan gave a verbal report of two scout buildings within the Town Council area. He answered questions raised by other members of the committee and it was proposed and agreed that a CIL payment of £12,500 was granted for improvements to the Tingley Scout building following receipt of confirmation of the improvements that are required. It was also proposed and agreed that the committee would support in principle improvements to the Nepshaw Scout site when further information was provided. This expenditure to be ratified at Full Council on 4/1/23.

(ii) To consider funding of up to £45,000 for improving connectivity from train station to complement improvements from Town Deal – Cllr J Aveyard

Following a discussion, this item of CIL expenditure was approved. This expenditure to be ratified at Full Council on 4/1/23.

(iii) To consider request for funding new litter bins – Cllr R Finnigan

Following a discussion, it was agreed to funding of up to £800 for two new litter bins for Churwell.

(iv) To consider request for £10,000 to match Leeds City Council funding re. Lewisham Park Gym Project

Following a discussion, this item of CIL expenditure was approved. This expenditure to be ratified at Full Council on 4/1/23.

(v) Application for £1,500 Community Infrastructure Levy Funds – Little Free Library

Following a discussion, this item of CIL expenditure was approved.

9. To note direct debit payment for £35.00 taken 10/10/2022 re. Annual credit card fee and discuss if NatWest credit card is still required.

The direct debit payment of £35.00 was noted and following a brief discussion it was proposed and agreed for Town Clerk to contact Nat West to cancel the credit card as it is not required.

10. To note payment made to Community TM Ltd re, invoice dated 9/10/22 for £3,800 (ex VAT) re. traffic management services for Morley 10k race 9/10/22 (£1,250 from CSC Grant 8/9/22 & £2,000 from F&GP 17/8/22 & shortfall from Morley North Councillors donations).

The above payment was noted and approved.

11. To approve items of expenditure, as follows:-

(i) Salaries,/ pension contributions and Tax & N.I. for October and November 2022

(ii) Invoice dated 13/10/22 for £300.00 (ex VAT) from NALC re. advertisement for Deputy Town Clerk vacancy

(iii) Invoice dated 31/10/22 for £330.00 (no VAT) from Yorkshire Internal Audit Services re. first internal audit visit 2022/23

All the above items of expenditure were approved.

12. To note Expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted 4/5/16 – item 4.1) – item for information only:-

(i) Invoice dated 29/7/22 for £375.00 (ex VAT) from Switalski’s Solicitors re. Scotchman Lane Allotments Tenancy at Will

(ii) Invoice dated 12/9/22 for £106.00 (ex VAT) from Quadient Finance UK Ltd re franking machine hire, rental, ins & maintenance 19/10/22-18/1/23

(iii) Payment of £200.00 (no VAT) to Quadient UK Ltd re. franking machine credit top-up

(iv) Invoice dated 26/9/22 for £600.00 (ex VAT) from PKF Littlejohn LLP re. external auditor’s fee 2021/22 year end accounts

(v) Invoice dated 3/10/22 for £48.99 (ex VAT) from Quadient Finance UK Ltd re. franked mail postage envelopes

(vi) Invoice dated 10/22 for £137.50 (no VAT) from The Royal British Legion Poppy Appeal re. 5 x wreaths for Remembrance

(vii) Invoice dated 6/10/22 for £307.95 (ex VAT) from Ricoh UK Ltd re. photocopier usage and rental

(viii) Invoice dated 7/10/22 for £25.00 (no VAT) from Yorkshire Local Councils Association re. Policies Webinar 28/9/22 J Aveyard

(ix) Invoice dated 7/11/22 for £600.00 (inc VAT) from Leeds City Council re. three litter bins

(x) Invoice dated 9/6/22 for £400.00 (ex VAT) from First+ Medical Solutions re. Jubilee Weekend First Aid/First Responder

(xi) £405.46 (ex VAT) re. £300 donation to Morley Scout Group (Meerkat ESU) for serving refreshments plus £105.46 reimbursement re. refreshments purchased for serving Remembrance Sunday

(xii) Invoice dated 18/11/22 for £299.00 (ex VAT) from Fairbank Harding Ltd re. PA system hire for Remembrance Sunday

(xiii) Bank charges – September 2022 £20.30 and October £12.95

Civic Duties Expenditure

(i) Invoice dated 7/10/22 for £35.00 (no VAT) from Janet Foxton at David Hunt re. wreath for Morley Main Colliery 150th anniversary memorial service.

(ii) Invoice dated 20/10/22 for £39.21 (no VAT) from Leeds City Council re. caretaking fees Town Hall 17/11/22 Local Business Networking Event

(iii) Invoice dated 26/10/22 for £50.00 (no VAT) re. 2 tickets for Lady Mayoress of Leeds Charity Luncheon 2/11/2022

(iv) Invoice dated 13/11/22 for £50.00 (no VAT) re. 2 x tickets for Remembrance Lunch 13/11/22 Deputy Mayoress

(v) £77.60 (no VAT) re. reimbursement to Cllr S McGarroch – Community Contributions £29.00 and mileage (three events) £48.60 mileage

Direct debits/standing orders

10/10/22 – £35.00 (no VAT) to NatWest One Card re. credit card annual fee

12/10/22 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

17/10/22 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

11/11/22 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

15/11/22 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

All the above items of expenditure made under Town Clerk’s delegated authority, were noted and approved.

13. To Receive Items of Correspondence (for information only), there were no items of correspondence

14. Date and Time of Next Meeting, the next meeting is scheduled for Wednesday, 25th January 2023 at 7pm

MINUTES OF EXTRAORDINARY FINANCE, GENERAL PURPOSES & STRATEGIC COMMITTEE MEETING HELD ON MONDAY, 10TH OCTOBER 2022
In the absence of the Chairman and Deputy Chair, a nomination was made in respect of Councillor

R Finnigan to act as Chairman for the meeting. This was agreed.

To record attendance
Present: Cllrs R Finnigan, J Senior, J Sanders, T Leadley (late arrival)

R Pickles (Town Clerk) also attended.

2.To receive apologies for absence given in advance of the meeting ,apologies were received from Cllr W Kidger.

3.To consider the approval of reasons given for absence, the reasons for absence were considered but not approved as no reason for absence was given,

Declarations of Disclosable Pecuniary and Other Interests, Cllrs R Finnigan and J Senior declared an other interest in any relevant items as they are LCC Ward Members.
To discuss items of expenditure under Community Infrastructure Levy (CIL), as follows:-
Proposal of digital screens on Queens Street and consider associated expenditure.
Cllr Finnigan gave members an overview of the screens and how they work. Following a short discussion it was proposed and agreed that expenditure of up to £80,000 (ex VAT) was approved as CIL expenditure.

Cllr Leadley arrived during the above item.

South Leeds and Morley Scout District – £25,000 towards a new community building.
This item was deferred to the next meeting.

Consider a grant of £25,000 re. Scotchman Lane Allotments re. new greenhouses/sheds which cannot be moved from the old site to the new site
Cllr Finnigan gave members an overview of Scotchman Lane Allotments being moved to the new site. This is the first new allotment site in Morley for many years. The allotment holders have formed a constituted allotment association. The grant is for allotment holders to purchase new sheds/greenhouses that will not withstand being moved from the old site to the new one. Following a discussion, this item of CIL expenditure was approved.

Note: the above items of expenditure, if approved, will need ratification by Full Council

6. To consider and approve a withdrawal from the Cambridge Building Society Council Saver account to cover CIL expenditure.

Following a discussion around CIL projects already paid for this year and future plans it was proposed and agreed for a withdrawal by cheque to be made from Cambridge Building Society to pay into NatWest Reserve account to increase working capital.

Note: the above item, if approved, will need ratification by Full Council

To approve item of expenditure, as follows:-
Invoice dated 30/8/22 from Lumalite for £1071.68 (ex VAT) re. instalment 1 of 3 for extra cone tree & new brackets for motifs
Invoice dated 4/10/22 from YLCA for £15.00 (no VAT) re. Deputy Town Clerk job advertisement
All the above items of expenditure were approved.

To Note Expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted 3
4/5/16 – item 4.1) – item for information only:-

Invoice dated 30/9/22 from Janet Foxton at David Hunt Florist for £40.00 (no VAT) re. flowers for Cllr J Sanders
The above item of expenditure made under Town Clerk’s delegated authority, was noted.

To receive an update re. Online Banking
Following a discussion re. online banking it was proposed to continue with making payments by cheque with two signatories and Town Clerk to explore online payments from NatWest with dual signature authority.

MINUTES OF FINANCE, GENERAL PURPOSES & STRATEGIC COMMITTEE MEETING HELD ON WEDNESDAY, 28TH SEPTEMBER 2022

To record attendance
Present: Cllrs A Hutchison, R Finnigan, W Kidger, T Leadley, S Kimberley, J Aveyard, J Senior and O Newton (late arrival)
R Pickles (Town Clerk) also attended.

2. To receive apologies for absence given in advance of the meeting, apologies were received from Cllr J Sanders.

3. To consider the approval of reasons given for absence, the reasons for absence were considered and approved.

4. Declarations of Disclosable Pecuniary and Other Interests, Cllrs R Finnigan, J Senior, A Hutchison and W Kidger declared an other interest in any relevant items as they are LCC Ward Members.

5. To approve Minutes of the held on 17th August 2022, the minutes of the meeting held on 17th August 2022 were agreed as a true and correct record.

6. To approve Financial Reports for June and July and Payments and Receipts Registers for June and July with copy bank statements showing month end balances

The Financial Reports for June and the Payments and Receipts Registers for June were approved. The month-end balances shown in copy bank statements, were noted. Financial reports, Payments and Receipts Register and copy bank statements for July were deferred to the next meeting.

Cllr O Newton arrived during the above item.

7. Update re. Online Banking, move to electronic payments and potential move to meeting papers emailed (for those with email access)

Town Clerk advised members that she had finally gained access to online banking with NatWest for the Town Council current account and business reserve account. Following a brief discussion it was agreed that payments should continue to be made by cheque to allow for two signatories to sign them and TC to check with NatWest how electronic payments could be made and authorised by two signatories. Cllrs J Sanders and T Leadley still to receive paper meeting papers – all other members present are happy to have meeting papers sent electronically via email. TC to check with Cllr Kimberley.

To consider items for CIL expenditure:-
(i) Email trail from A Hardy re. additional litter bins

Following a short discussion, the above item of CIL expenditure was agreed for up to £600.00 for three new litter bins, one at the bottom of Nepshaw Lane and Asquith Avenue and two others on Asquith Drive.

9. To consider request for additional funding and agree cost centre for an additional £2,000 for Community Support Committee re. Entertainment Budget to cover events as the £4,000 previously agreed is insufficient due to rising costs

Following a discussion it was proposed and agreed for additional funding of £2,000 for CSC to come from Special Projects cost centre for the Entertainment Budget.

10. To approve items of expenditure, as follows:-

(i) Salaries, pension contributions and Tax and N.I. for August and September 2022

The above items of expenditure were approved.

11. To note Expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted 4/5/16 – item 4.1) – item for information only:-

(i) Bank charges – August 2022 £12.95

(ii) Payment of £150.00 (no VAT) to Meerkat ESU re. donation to South Leeds & Morley Scouts for serving refreshments Remembrance Sunday 11/21

(iii) Payment of £200.00 (no VAT) to Little Biscuit Pottery Painting Studio re. money due from TCMB – to be re-imbursed by TCMB

(iv) Petty cash expenditure for £12.99 – R Pickles re. A3 printer paper (1 pack)

Civic Duties Expenditure

(i) Invoice dated 1/8/22 for £506.25 (excl VAT) from GB1 Chauffeur Tours Limited re. civic transport Keighley/Worth Valley 1/8/22

(ii) Invoice dated 8/9/22 for £60.00 (no VAT) from Janet Foxton at David Hunt re. flowers & vase – re. Queen passing

(iii) Petty cash expenditure for £36.99 – W Kidger re. Queen photo print, frame and condolence book

(iv) Petty cash expenditure for £4.00 – J Senior re. cardboard cups for Heritage Day 10/9/22

(v) Petty cash expenditure for £5.00 – J Senior re. black ribbon for mourning pins

(vi) Petty cash expenditure for £11.54 – R Pickles re. refreshments for Heritage Day 10/9/22

Direct debits/standing orders

10/8/22 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

15/8/22 – £260.00 plus VAT to Optionbox Limited re. Town Centre WiFi

15/8/22 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

12/9/22 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

15/9/22 – £260.00 plus VAT to Optionbox Limited re. Town Centre WiFi

15/9/22 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

All the above items of expenditure were noted.

13. To Receive Items of Correspondence (for information only), there were no items of correspondence.

14. Date and Time of Next Meeting, the next meeting is scheduled for Wednesday, 30th November 2022 at 7.00 pm.

MINUTES OF FINANCE, GENERAL PURPOSES & STRATEGIC COMMITTEE MEETING HELD ON WEDNESDAY, 17TH AUGUST 2022
To record attendance
Present: Cllrs A Hutchison, R Finnigan, W Kidger, T Leadley, S Kimberley, J Sanders, J Aveyard and J Senior

R Pickles (Town Clerk) also attended.

To receive apologies for absence given in advance of the meeting, there were no apologies received.

To consider the approval of reasons given for absence, there were no reasons for absence.

4. Declarations of Disclosable Pecuniary and Other Interests, Cllrs R Finnigan, J Senior, A Hutchison and W Kidger declared an other interest in any relevant items as they are LCC Ward Members.

5. To approve Minutes of the held on 25th May 2022

Cllr Leadley requested the minutes for item 5 on 4th March 2022 Ukraine £5,000 crisis donation reflect that following clarification from NALC and YLCA re. the legality of the donation the correct process to follow was to give Morley residents who are housing Ukraine people the opportunity to apply for grant funding and this was agreed to be managed by Community Support Committee.

Subject to this correction, the minutes were agreed as a true and correct record.

6. To approve Financial Reports for April, May and June and Payments and Receipts Registers for April, May and June with copy bank statements showing month end balances

The Financial Reports for April and May and the Payments and Receipts Registers for April and May were approved. The month-end balances shown in copy bank statements, were noted. Financial reports, Payments and Receipts Register and copy bank statements for June were deferred to the next meeting.

To consider items for CIL expenditure:-
(i) Leeds City Council for £2,350.00 (ex VAT) re. work to be carried out on the gates at Morley Cemetery

Following a short discussion, the above item of CIL expenditure was agreed

(ii) Email dated 27/6/22 from Gary Dye re. tree planting costings

Following a discussion, tree planting costs up to £8,775 were agreed as CIL expenditure along with the email quotation, dated 28/6/2022 from Beardsworths for £21,855.48 (incl VAT) for trees to be planted.

8. To consider and agree a proposal for a budget to fund the provision of additional Christmas Lights and consider expenditure (it will need to be determined from which budget heading this expenditure is to be taken from). Request for extra funding to add to the current Christmas Light Display.

Following a discussion it was proposed and agreed for an additional budget of up to £8,500 to come from Special Projects cost centre for the Christmas lights display, trees & lights plus fitting and removal plus £1,152 to be taken from CIL for 18 modified column street light brackets.

9. To consider request for funding of up to £2,000 for Morley 10k Race 9/10/2022. Funding was previously agreed for £1,000 some years ago but not used due to the pandemic, if this is still available then £1,000 would be the additional figure. Agree which cost centre the expenditure should be taken from.

Following a discussion, the funding was proposed and agreed with expenditure to be taken from Special Projects cost centre. It was also discussed that if this is to be an annual event it would be beneficial to have its own budget in future.

10. To consider and agree proposal letter dated 28/6/22 from Lee & Company Chartered Accountants proposing new increased rates from 1/8/22 for payroll charges and to approve invoice dated 28/6/22 for £759.00 (excl VAT) re. payroll services June 20/June 2022

It was proposed and agreed to accept the payroll charge increase and the above item of expenditure was approved.

11. To approve item of expenditure, as follows:-

The above item of expenditure was approved.

12. To note Expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted 4/5/16 – item 4.1) – item for information only:-

(i) Bank charges – May £11.20, June £17.85 and July 2022 £21.35

(ii) Re-imbursement for Rachael Kennedy of £219.80 re. Jubilee bunting (Special Projects)

(iii) Invoice dated 9/6/22 for £310.00 (ex VAT) from Yorkshire Internal Audit Services re. final internal audit visit 2021/22

(iv) Invoice dated 19/7/22 for £106.00 (ex VAT) from Quadient Finance UK Ltd re. franking machine rental, insurance & maintenance 19/7/22 – 18/10/22

(v) Invoice dated 12/6/22 for £170.00 (ex VAT) from MF Hire Ltd re. 30 barriers Jubilee weekend (Special Projects)

(vi) Invoice dated 27/6/22 for £437.44 (no VAT) from Leeds City Council re. hire of Alexandra Hall 4/6/22 (Special Projects)

(vii) Invoice dated 14/6/22 for £35.00 (no VAT) from Ben Johnson Music re. Live music 4/6/22 Jubilee Weekend (Special Projects)

(viii) Invoice dated 14/6/22 for £262.50 (no VAT) from Nastasya Sumantho re. busking 4-5/6/22 Jubilee Weekend (Special Projects)

(ix) Invoice dated 4/6/22 for £140.00 (no VAT) from Charles Widdup re. live music 3-4/6/22 Jubilee Weekend (Special Projects)

(x) Invoice dated 6/7/22 for £362.45 (ex VAT) from Ricoh Uk Ltd re. photocopier usage & rental

(xi) Invoice dated 11/7/22 for £186.00 (no VAT) from SLCC re. SLCC annual membership fee

(xii) Invoice dated 29/7/22 for £41.40 (ex VAT) from TechMonkeys Ltd re. remote IT support both office laptops

(xiii) Invoice dated 8/6/22 for £250.00 (no VAT) from Carly Wood Music re. 2 live music performances 5/6/22 Jubilee Weekend (Special Projects)

(xiv) Invoice dated 27/5/22 for £200.00 (ex VAT) from Rialtas Business Solutions Ltd re. Additional work fee for Year end online closedown Thurs 25/5/22 extra day

(xv) Invoice dated 13/7/22 for £147.36 (ex VAT) from Ricoh Uk Ltd re. A4 printer paper

(xvi) Invoice for £30.00 (no VAT) from AHGTC re. Town Crier annual membership fee

Civic Duties Expenditure

(i) £195.00 (excl VAT) – Civic transport re. Normanton Mayor Making Ceremony 13/5/22

(ii) £25.00 (excl VAT) – Cllr S McGarroch re. Community Contribution – £10.00; Collection – £10.00; Raffle and tombola – £5.00 (Mayor’s Civic parade/service 4/6/22)

(iii) £9.00 (excl VAT) – Cllr O Newton re. mileage expenses – Normanton Civic Sunday 8/5/22

(iv) Invoice dated 4/6/22 for £225.00 (excl VAT) from GB1 Chauffeur Tours Limited re. civic transport Wakefield 4/6/22

(v) Invoice dated 2/6/22 for £195.00 (excl VAT) from GB1 Chauffeur Tours Limited re. civic transport Normanton 2/6/22

(vi) £10.00 (ex VAT) – Cllr O Newton re. Community Contribution Little Big Band Concert 4/6/22

(vii) £125.00 (ex VAT) – Keighley Town Council re. Yorkshire Day Civic Celebration 1/8/22

(viii) Invoice dated 28/5/22 for £195.00 (excl VAT) from GB1 Chauffeur Tours Limited re. civic transport Leeds Civic Hall 28/5/22

(ix) Invoice dated 23/8/22 for £195.00 (excl VAT) from GB1 Chauffeur Tours Limited re. civic transport Leeds Minster Bligny Service 24/7/22

(x) Invoice dated 22/8/22 for £202.50 (excl VAT) from GB1 Chauffeur Tours Limited re. civic transport 23/7/22 Leeds Grand Theatre

(xi) Invoice dated 26/7/22 for £39.21 (no VAT) from Leeds City Council re. caretaking 21/7/22 large banquet room

Direct debits/standing orders

10/6/22 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

15/6/22 – £260.00 plus VAT to Optionbox Limited re. Town Centre WiFi

15/6/22 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

10/7/22 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

15/7/22 – £260.00 plus VAT to Optionbox Limited re. Town Centre WiFi

15/7/22 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

All the above items of expenditure were noted.

13. To Receive Items of Correspondence (for information only), there were no items of correspondence.

14. Date and Time of Next Meeting, the next meeting is scheduled for Wednesday, 28th September 2022 at 7.00 pm.

MINUTES OF FINANCE, GENERAL PURPOSES & STRATEGIC COMMITTEE MEETING HELD ON WEDNESDAY, 25TH MAY 202

In the absence of the Chairman and Deputy Chair, a nomination was made in respect of Councillor

R Finnigan to act as Chairman for the meeting. This was agreed.

1. To record attendance
Present: Cllrs R Finnigan, T Leadley, J Sanders, J Aveyard, J Senior

R Pickles (Town Clerk) and W Maynard-Light (Deputy Town Clerk) also attended.

2.To receive apologies for absence given in advance of the meeting, apologies were received from Cllrs W Kidger, S Kimberley and A Hutchison.

3.To consider the approval of reasons given for absence, the reasons for absence were considered and approved.

4. Declarations of Disclosable Pecuniary and Other Interests, Cllrs R Finnigan and J Senior declared an other interest in any relevant items as they are LCC Ward Members. Cllr Leadley declared an other interest re. item 10 as he was previously a member of the Lewisham Committee.

5. To approve Minutes of the held on 23rd March 2022

Cllr Leadley requested the minutes for item 5, Ukraine £5,000 crisis donation reflect a request was made by members for clarification from NALC and YLCA as to the legality of this donation and the correct process for this to be made.

Subject to this correction, the minutes were agreed as a true and correct record.

6. To approve Financial Reports for March and Payments and Receipts Registers for March with copy bank statements

The Financial Reports for March and the Payments and Receipts Registers for March were approved. The month-end balances shown in copy bank statements, were noted.

7.To note receipt of Precept and Local Council Tax Support Grant for 2022-23 of £210,712.00
The receipt of the Precept of £210,712 and the LCTS Grant for 2022-23, were noted.

8. To note receipt of CIL Income as follows,

(i) Remittance Advice Notice dated 28/4/22 from Central Payments Services, LCC re. CIL payment of £23,129.33 for October 2021 to March 2022

This item was received and noted.

(ii) Email dated 5/5/22 from Iain Harbour, Financial Management, LCC re. March 2022 CIL overpayment, requesting repayment of CIL

This item was received and noted.

(iii) Invoice dated 10/5/22 from LCC for £19,223.85 (ex VAT) re. overpayment of CIL

This invoice was agreed for payment.

9. To advise members of Year End procedure closedown in conjunction with Rialtas, scheduled on 25/5/22 and to agree expenditure of £600.00 (excl VAT)

The above item of expenditure was approved.

10. To discuss and agree potential financial support as follows:-

(i) Lewisham Par Centre and support of community takeover – one year lease in conjunction with LCC

Following a brief discussion, it was proposed and agreed to explore in principle an initial one year lease in conjunction with Leeds City Council whilst endeavours were made to recruit a person to run the Community Centre.

(ii) Improvements at Hesketh Lane playground

Cllr Finnigan gave an overview of the proposed improvements to the playground with the consideration this work could be funded, in principle, from future CIL.

(iii) Provision of parking bays at various locations

Cllr Finnigan gave an overview of the issues around parking at various locations. A request has been made by LCC for MTC to fund a viability report costing £1,500.00. Following a brief discussion, it was proposed and agreed to support this request, expenditure to be taken from Cost Centre 4210, Special Projects.

11. To consider the provision of speed monitoring patrols and agree in principle the expenditure and cost centre

Cllr Finnigan advised members of a discussion with the Police regarding traffic speed monitoring costing £240 per day. It was proposed and agreed in principle this issue would be delegated to the Highways Committee to ascertain location and frequency of patrols. Further discussion is required as to a budget and Cost Centre.

12. To approve items of expenditure, as follows:-

(i) Salaries, pension contributions and Tax N.I. for April and May 2022

(ii) Invoice from YLCA for £2,654.00 (ex VAT) re. Membership Subscription 1 April 2022 – 31 March 2023

(iii) Invoice from 6B Digital for £337.00 (ex VAT) re. Annual Web Hosting 2022/23

The above items of expenditure were approved.

13. To note Expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted 4/5/16 – item 4.1) – item for information only:-

(i) Bank charges – March 2022 £16.10 and April 2022 £14.00

(ii) Invoice dated 14/4/22 for £25.00 (ex VAT) from YLCA re. Town Clerk YLCA AGAR Webinar 13/4/22

(iii) Invoice dated 7/4/22 for £282.31 (ex VAT) from Ricoh UK Limited re. photocopier rental 1/4-30/6/22 and usage 1/1-31/3/22

(iv) Invoice dated 13/4/22 for £46.99 (ex VAT) from YPO (Yorkshire Purchasing Organisation) re. office stationery supplies

(v) Re-imbursement of expenses incurred of £38.93 for Cllr J Aveyard ‘Fighting climate change’ webinar

(vi) Invoice dated 5/5/22 for £50.00 (ex VAT) from Prime Design & Print Ltd re. Queen’s Jubilee selfie board

(vii) Franking machine top up for £200.00 (ex VAT) Quadient UK Ltd

(viii) Re-imbursement for Rachael Kennedy of £83.40 re. Jubilee weekend badges purchased (Special Projects)

Civic Duties Expenditure

(i) £50.86 (ex VAT) re. prints of Mayor’s portrait

(ii) £78.95 (ex VAT) re. reimbursement to Cllr J Aveyard – Community Contribution £20.00 and mileage (five events) £58.95 mileage

(iii) £10.00 (ex VAT) re. reimbursement to Cllr S McGarroch – Community Contribution £10.00 (Mayor Making at Normanton 13/5/22)

Direct debits/standing orders

10/4/22 – £11.99 plus VAT Credit Card re. Zoom subscription

11/4/22 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

15/4/22 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

15/4/22 – £260.00 plus VAT to Optionbox Limited re. Town Centre WiFi

4/5/22 – £40.00 (excl VAT) to Information Commissioner’s Office re. annual data protection fee

10/5/22 – £29.09 plus VAT to TalkTalk Limited re. Broadband Fee

15/5/22 – £260.00 plus VAT to Optionbox Limited re. Town Centre WiFi

15/5/22 – £37.56 plus VAT to Techmonkeys Limited re. Office 365/Support fee

14. To Receive Items of Correspondence (for information only), there were no items of correspondence.

15. Date and Time of Next Meeting, the next meeting is scheduled for Wednesday, 27th July 2022 at 7.00 pm