‘DRAFT’ MINUTES OF EXTRORDINARY COMMUNITY SUPPORT COMMITTEE MEETING

HELD ON WEDNESDAY, 30^th NOVEMBER 2022

Upon hearing the sad news of the death of Wenda Whitehead, a former member of the Community Support Committee, members extended their condolences to Wenda’s family and expressed their gratitude for her hard work on the Committee

1.     To Record Attendance

Present:  Cllrs S Kimberley, D Harrison, N Bullock and D McKenna.

R Pickles (Town Clerk) also attended.

2. To receive apologies for absence given in advance of the meeting

Apologies for absence were received from Cllrs I Stone and S Brown.

3. To consider the approval of reasons given for absence

The reasons for absence given, were approved.

4. Declarations of Disclosable Pecuniary and Other Interests

There were no declarations of interest.

 To consider Grant Applications:-

(i)  Grants awarded to date 2022/23

The grants awarded were noted.

(ii)  Grant Applications

• West Yorkshire Police, Morley Neighbourhood Policing Team

Following a discussion, it was proposed and agreed to award a grant of £250 towards the costs of purchasing selection boxes to hand to children at Christmas Events.

6. To approve item(s) of expenditure, as follows:-

(i)         Invoice for £3,000 (no VAT) from Big Bang Fireworks re. fireworks for Christmas Lights Switch-on Event 26/11/22

(ii)        Invoice for £450.00 (no VAT) from S&B Medical Services re. 3 first responders, 1 technician & 1 response vehicle for Christmas Lights Switch-on Event 26/11/22

(iii)       Invoice for £300.00 (no VAT) from Magical Experiences re. 4 character mascots for Christmas Lights Switch-on Event 26/11/22

(iv)       Invoice for £300.00 (no VAT) from Mylo Entertainments re. DJ/Compere for Christmas Lights Switch-on Event 26/11/22

(v)        Re-imbursement of £208.59 (no VAT) to Rachael Kennedy re. refreshments, sweets, crisps, disposable cups & bowls, battery tea lights for Lantern Festival 26/10/22

(vi)       Re-imbursement of £12.88 (ex VAT) to Rachael Kennedy re. Santa costume accessory for Christmas Lights Switch-on Event 26/11/2022

The items of expenditure were approved for payment.

7. Date and time of next meeting

The next scheduled meeting will be held on Thursday, 5th January at 7.00 pm.

 

‘DRAFT’ MINUTES OF COMMUNITY SUPPORT COMMITTEE MEETING

HELD ON THURSDAY, 27th OCTOBER 2022

1.     To Record Attendance
Present:  Cllrs S Kimberley, D Harrison and N Bullock.

R Pickles (Town Clerk) also attended.

2.     To receive apologies for absence given in advance of the meeting

Apologies for absence were received from Cllrs I Stone, D McKenna and S Brown.

3.     To consider the approval of reasons given for absence

The reasons for absence given, were approved.

4.   Declarations of Disclosable Pecuniary and Other Interests

There were no declarations of interest.

5.   To approve ‘draft’ Minutes of the meeting held on 8th September 2022

The ‘draft’ Minutes of the meeting held on 8th September 2022 were agreed as a true and correct record.

6.   To receive report on Policing matters

There was no member of the Police in attendance.

7.   To receive written report from Rachael Kennedy, Town Centre Manager re. events already taken place and Christmas Lights Switch on Event (26/11/2022)

Yorkshire Day had an attendance of approximately 3,000Indoor Market Hall with an outdoor cinema with 2 family films shown, street market and Yorkshire Trail in .The Lantern Festival was well attended with positive feedback received from local families who attended the event and it was supported by 10 volunteers from Morley Town Council. Christmas Light Switch on 26/11/22 all arrangements are in place ready for this event.

8.  To consider Grant Applications:-

(i)  Grants awarded to date 2022/23

The grants awarded were noted.

(ii)  Grant Applications

(a)  The Gallery, Queen Street

Following a discussion, it was proposed and agreed to award a grant of £250 towards the costs of the planned Book Club 1st Anniversary event.

 

9.   To consider release funding (included in 2022/23 budget):-

(i)         £10,000 to Royal Society of St George (RSSG)

£5,000 had been awarded following the Community Support Committee meeting of 8/9/22.

(ii)        £10,000 to Morley Arts Festival

No request for funding has been received.

10. To discuss and agree Budgets for 2023/24 and review 2022/23 budgets :-

(i)         Review of Current Financial Year’s Budget – 2022/23

Members considered and noted the financial statement.

(ii)        To discuss and agree Budget proposals for 2023/24 (to be submitted to Finance, General Purposes & Strategic Committee)

The budget submissions for 2023/24 were proposed and agreed as follows:-

4250   Policing                                                          £45,000

4251   CCTV                                                               £5,500

4271   Entertainment                                                  £7,000

4292   Morley Murals                                               £4,000

4293   St George’s Tournament                            £10,000

4294   Brass Band Competition                               £2,000

4304   Community Grants                                        £20,000

4290   Morley Organisations                                   £10,000

4270   Christmas Lights Switch-on Event                £8,000

4272   Christmas Lights                                           £15,000

Total proposed budget for 2023/24                      £126,500

11. To approve item(s) of expenditure, as follows:-

(i)         Invoice dated 11/10/22 from West Yorkshire Combined Authority – West Yorkshire Police for £18,132 (no VAT) re. PCSO’s for Q2 2022/23

 

The item of expenditure was approved for payment.

12. To note expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted 4/5/16 – item 4.1) – item for information only:-

(i)        Invoice dated 8/9/22 from Leeds City Council for £272.68 (no VAT) re. Alexandra Hall hire/caretaking Lantern Festival 26/10/22

The above item of expenditure was noted.

13. To receive items of correspondence (for information only)

There were no items of correspondence.

14. Date and time of next meeting

The next scheduled meeting will be held on Thursday, 5th January at 7.00 pm.

 

MINUTES OF COMMUNITY SUPPORT COMMITTEE MEETING

HELD ON THURSDAY, 8th SEPTEMBER 2022

 
1.     To Record Attendance
Present:  Cllrs S Kimberley, S Brown, D Harrison, D McKenna and N Bullock.

R Pickles (Town Clerk) also attended.

2.     To receive apologies for absence given in advance of the meeting

Apologies for absence were received from Cllr I Stone.

3.     To consider the approval of reasons given for absence

The reason for absence given, was approved.

4.   Declarations of Disclosable Pecuniary and Other Interests

Cllr S Brown declared an ‘other’ interest re. item 7 (ii)(a) as he is the Chairman of the Royal British Legion, Morley Branch.

5.   To approve ‘draft’ Minutes of the meeting held on 7/7/22

The ‘draft’ Minutes of the meeting held on 7/7/22 were agreed as a true and correct record.

6.   To receive report on Policing matters

There was no member of the Police in attendance.

7.  To consider Grant Applications:-

(i)  Grants awarded to date 2022/23

The grants awarded were noted.

(ii)  Grant Applications

(a)  Festival of Remembrance

Two representatives attended to give a presentation. A request of £600.00 has been made towards the cost of the event to include hiring projector and screens and the hire of the Town Hall.

Following a short discussion, it was proposed and agreed to award this grant.

(b)  Morley Running Club (match funding)

Two representatives attended to give a presentation. A request of £1,250.00 (match funding) has been made towards the cost of staging the Morley 10k Road Race with the grant to be used towards the road traffic management costs as the roads in and around Morley will be closed for 3 hours. Other funding to be generated through race entrance fees of £17 for club members and £19 for non-club members.

Following a short discussion, it was proposed and agreed to award this grant.

(c)   Little Biscuit Pottery

One representative attended to give a presentation. A request of £750.00 has been made towards the cost of running activities and workshops for local children during October half term school holidays.

Following a short discussion, it was proposed and agreed to award this grant.

(d)  3 x Ukraine grants

3 applications with supporting information were received for £250.00, £151.95 and £114.54.

All 3 grants were proposed and agreed to be awarded.

 

8.   To discuss and approve the processing of future Ukraine Grant Applications

Following a brief discussion, it was proposed and agreed that all future Ukraine Grant applications should be sent to Committee Members upon receipt for consideration to speed up award payments if approved by the Committee, avoiding the requirement to wait until the next Committee meeting.

9.   To consider release funding (included in 2022/23 budget):-

(i)         £10,000 to Royal Society of St George (RSSG)

Following a discussion, it was proposed and agreed that £5,000 to be awarded now with a further £5,000 to be available upon receipt of a detailed breakdown of how the monies are to be spent.

(ii)        £10,000 to Morley Arts Festival

It was proposed and agreed to defer this item to the next scheduled meeting.

10. To receive update on Heritage Open Days – 9th to 18th September 2022

The Open Day on Saturday,10th September, at the Town Hall was very successful and very well attended.

11. To receive and discuss email dated 30/8/22 from Rachel Earle re. Ilford Street £250.00 grant received

Members discussed and noted the email received from Rachel Earle where she expressed gratitude for the £250.00 grant awarded which was used towards purchasing a greenhouse.

12. To note expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted 4/5/16 – item 4.1) – item for information only:-

(i)        Invoice dated 1/8/22 from Filmbank Distribution Ltd for £259.00 (excl VAT) re. outdoor screening charge – Encanto, Yorkshire Day celebration 30/7/22

(ii)        Invoice dated 1/8/22 from Filmbank Distribution Ltd for £259.00 (excl VAT) re. outdoor screening charge – Mamma Mia, Yorkshire Day celebration 30/7/22

The above items of expenditure were noted.

13. To receive items of correspondence (for information only)

There were no items of correspondence.

14. Date and time of next meeting

The next scheduled meeting will be held on Thursday, 3rd November at 7.00 pm.

 

 

MINUTES OF COMMUNITY SUPPORT COMMITTEE MEETING

HELD ON THURSDAY, 7th JULY 2022

1.    To Record Attendance
Present:  Cllrs I Stone (Deputy Chair), S Brown, D Harrison, D McKenna and N Bullock.

One member of the public, R Pickles (Town Clerk) W Maynard-Light (Deputy Town Clerk) also attended.

2.    To receive apologies for absence given in advance of the meeting

Apologies for absence were received from Cllr S Kimberley.

3.    To consider the approval of reasons given for absence

The reason for absence given, was approved.

4.   Declarations of Disclosable Pecuniary and Other Interests

There were no declarations of interest.

5.   To approve Minutes of the meeting held on 3/3/22, the extraordinary meeting held on 20/4/22 and the extraordinary meeting held 31/5/22.

The Minutes of the meeting held on 3/3/22, the extraordinary meeting held on 20/4/22 and the extraordinary meeting held on 31/5/22 were agreed as true and correct records.

6.   To receive report on Policing matters

There was no member of the Police in attendance.

7.   To receive feedback on Marching Hymn Tune and Brass Band Competition

The competition was a successful day with eight bands attending. Members requested the Town Clerk obtain details of how and where the funds received were spent.

8.  To consider Grant Applications:-

(i)        Grants awarded 2021/22

The grants awarded were noted.

(ii)       Grants awarded 2022/23

The grants awarded were noted.

 

9.   To consider release funding (included in 2022/23 budget):-

(i)         £10,000 to Royal Society of St George (RSSG)

Following a discussion, it was proposed to request accounts and bank statements.

(ii)        £10,000 to Morley Arts Festival

Following a discussion, it was proposed to request accounts and bank statements and details of where other funding is coming from.

10.  To discuss entertainments programme and proposed funding for 2022-23, as follows:-

(i)   Yorkshire Day Cinema

(ii)  Lantern Festival

(iii) School Music Festival 2023

The events were discussed and due to increases in costs for staging the events the £4,000 budget allocated for the events will not be sufficient. It was proposed this is discussed at the next Finance, General Purposes & Strategic Committee Meeting to consider the option of an additional £2,000.

 

11. To receive update on Heritage Open Days – 9th to 18th September 2022

Following a short discussion, it was agreed to assist Community Archives with publicity for the event.

 

12. To approve items of expenditure, as follows:-

(i)         Invoice dated 22/3/22 for £1,818.60 (ex VAT) from Lightmedia Displays Ltd re. cinema screen and associated equipment for Yorkshire Day cinema 30/7/22

(ii)        Invoice dated 22/6/22 for £18,132.00 (no VAT) from West Yorkshire Combined Authority re. PCSO’s for Q1 2022/23

The items of expenditure were approved for payment.

13. To note expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted 4/5/16 – item 4.1) – item for information only:-

(i)         Invoice dated 22/3/22 from Lightmedia Displays Ltd for £779.40 (excl VAT) re. screen hire for outdoor cinema – Yorkshire Day Celebration 30/7/22

The above item of expenditure was noted.

14.  To receive items of correspondence (for information only)

There were no items of correspondence.

15.  Date and time of next meeting

The next scheduled meeting will be held on Thursday, 8th September at 7.00 pm.

 

 

 

MINUTES OF EXTRAORDINARY COMMUNITY SUPPORT COMMITTEE MEETING

HELD ON TUESDAY, 31^ST MAY 2022

1.     To Record Attendance

Present:  Cllrs S Kimberley (Chairman), D Harrison, S Brown and I Stone.

R Fields (Morley Lions) and W Maynard-Light (Deputy Town Clerk) also attended.

2. To receive apologies for absence given in advance of the meeting

Apologies were received from Cllrs N Bullock and D McKenna.

3. To consider the approval of reasons given for absence

The reasons for absence were considered and approved.

4. Declarations of Disclosable Pecuniary and Other Interests

There were no declarations of interest.

5. To consider release of grants (included in 2022/23 budget):-

(i)         £2,000 to Morley Lions for the 2022 Marching Hymn Tune and Brass Band Competition

R Fields (Morley Lions) gave an overview of the arrangements to date.  Eight bands have entered the competition to be held on Sunday 26/6/22 and enquired if the Mayor of Morley could hold a reception in the Mayor’s Parlour for invited guest and the judges, as has happened in previous years.  R Fields requested the release of the £2,000 grant for the event. It was proposed and agreed to release the grant of £2,000, included in the 2022/23 budget.

R Fields left the meeting at this point.

6. To discuss Heritage Open Days – 9^th to 18^th September 2022

(i)         Morley Community Archives proposed schedule of events, as follows:-

• Saturday, 9^th September – two tours of Morley Town Hall.
• Sunday, 10^th September – a walking tour of Morley town centre

Following a brief discussion, it was agreed the events be registered online with Heritage and the Town Council plan to serve refreshments after the Town Hall tours.  DTC to liaise with the Mayor to ‘meet and greet’ members of the public in the Mayor’s Parlour during the tours.  The tours of the Town Hall to starts at 10.30 am and 2.00 pm.

7. Date and time of next meeting

The next schedule meeting to be held on Thursday, 7^th July 2022 at 7.00 pm.

 

‘DRAFT’ MINUTES OF EXTRAORDINARY COMMUNITY SUPPORT COMMITTEE MEETING

HELD ON WEDNESDAY, 20TH APRIL 2022
1.     To Record Attendance
Present:  Cllrs S Kimberley (Chairman), J Senior, D Harrison, D McKenna and N Bullock.

R Pickles (Town Clerk) and W Maynard-Light (Deputy Town Clerk) also attended.

2.     To receive apologies for absence given in advance of the meeting

Apologies were received from Cllrs I Stone and C Bell.

3.     To consider the approval of reasons given for absence

The reasons for absence were considered and approved.

4.   Declarations of Disclosable Pecuniary and Other Interests

Cllr J Senior declared an ‘other’ interest as a LCC councillor.

5.   To consider release of grants (included in 2022/23 budget):-

(i)         £2,000 to Morley Lions for the 2022 Marching Hymn Tune and Brass Band Competition

This item was deferred to the next meeting.

6.   To discuss the distribution of £5,000 for Ukraine humanitarian crisis, previously agreed at an Extraordinary Finance, General Purposes and Strategic Committee meeting held on 4/3/22 and develop a grant application process

Following a discussion, it was proposed and agreed the current grant application form and guidance notes be adapted to cover Morley residents, who would host Ukrainian refugees and require funding to cover the purchase of necessary item(s) to enable the hosts to accommodate them accordingly, i.e., beds, bedding.  Applications will be considered on an individual basis, after clarification with the relevant refugee agency of eligibility of applicant.  There would be no requirement for the applicant to attend a meeting.

7.   Grant Applications:-

(i)         Grant application(s):-

(a)        Tingley W.M.C.

Following a discussion, it was proposed and agreed to award a grant of £250 towards the costs of the planned Jubilee event.

(b)        New Scarborough Public House

Following a discussion, it was proposed and agreed to award a grant of £250 towards the costs of the planned Jubilee event.

 

DRAFT MINUTES OF COMMUNITY SUPPORT COMMITTEE MEETING

HELD ON THURSDAY 3^RD MARCH 2022

1.     To Record Attendance
Present:  Cllrs I Stone (Deputy Chairman), N Bullock, D Harrison and J Senior.

R Pickles (Town Clerk) and W Maynard-Light (Deputy Town Clerk) also attended.

2.     To receive apologies for absence given in advance of the meeting

Apologies were received from Cllrs C Bell, D McKenna and S Kimberley.

3.     To consider the approval of reasons given for absence

The reasons for absence were given and approved.

4.   Declarations of Disclosable Pecuniary and Other Interests

Cllr Senior declared an ‘other’ interest as a Leeds City councillor.

5.   To approve Minutes of the meeting held on 6/1/22

The Minutes of the meeting held on 6/1/22 could not be agreed as a true and correct record as members present at this meeting were not present at 6/1/22 meeting.  Therefore, the minutes for 6/1/22 will be deferred to a future meeting.

6.   To receive report on Policing matters

There was no representative from the Police.

7.   To consider Grant Applications:-

(i)         Grants awarded to date in 2021/22

The grants awarded to date were noted.

(ii)        Grants Application(s)

It was proposed and agreed to hear all grant applications and discuss and agreed the grants afterwards.

(a)       Rhubarb and Custard, Morley WI

Two representatives attended to give a presentation.  A request of £750.00 to assist the WI group to provide workshops and materials, speakers and events. The fundraising efforts of the group, over the last two years, has been severely affect by the restrictions of the Covid pandemic.

(b)       Jemma Winfield-Jowitt

Two representatives attended to give a presentation.  A request of £750 as a start-up grant to purchased equipment/mats for a new venture to provide classes for ladies suffering from post-natal depression to assist them in their mental well-being with exercise, diet and nutrition.

(c)        Rachael Swann School of Dance – Café

Two representatives attend to give a presentation.  A request of £750 towards the purchase of dance costumes for shows and competitions, which the children/parents would hire, at a nominal fee. Due to the Covid pandemic the café has not been able to operate and, therefore, the fundraising efforts had curtailed due to the restrictions.

(d)       Ilford Street (ILP)

A requested for a grant of £250 had been made to assist in the purchase of gardening equipment and supplies to assist the local community group in providing a group of vulnerable adults.

Members discussed the above grant applications, proposed and agreed the following awards:-

(a)       Rhubarb and Custard, Morley WI  –  £750.

(b)       Jemma Winfield-Jowitt (gym)  –  £750.

(c)        Rachael Swann School of Dance – Café  –  £750.

(d)       Ilford Street (ILP)  –  £250.

8.   To consider information provided by L Raynor, Partnership Funding Officer, West Yorkshire Police re. Town Council 50% funding for 4 PCSO’S IN 2022/23 (emailed dated 11/2/22)

Note: Budget heading 4250 – Policing £80,000 in 2022/23. Budget for 2022/23 formally approved by Full Council on 5/1/22

Following a discussion, it was proposed and agreed to continue with the PCSO funding in 2022/23 and the DTC was requested to inform L Raynor and requested the ‘draft’ contract for same.

9.     To approve item(s) of expenditure, as follows:-

(i)         Invoice dated 26/1/2022 from Lumalite for £6,167.70 (ex VAT) re. 3rd instalment payment of 2021/22 Christmas lights

(ii)        Invoice dated 7/2/22 from West Yorkshire Combine Authority – West Yorkshire Police for £17,904.00 (no VAT) re. PCSO’s for Q4 2021/22

(iii)       Invoice dated 14/1/22 from BusinessWatch UK for £355.86 (ex VAT) re. CCTV annual maintenance in Churwell Park

All the above invoices were approved for payment.

10. To discuss and agree virement of £4,000 from cost centre 4304, Community Grants to cost centre 4272, Christmas Lights

This was proposed and agreed.

11. To receive items of correspondence (for information only)

There were no items of correspondence.

12. Date and time of next meeting

The next date and time of the next scheduled meeting will be agreed at the Annual Meeting to be held on Wednesday, 4th May 2022 at 7.00 pm.

 

MINUTES OF COMMUNITY SUPPORT COMMITTEE MEETING

HELD ON THURSDAY 6TH JANUARY 2022

1.     To Record Attendance
Present:  Cllrs S Kimberley (Chairman), N Bullock and D McKenna.

R Pickles (Town Clerk) and W Maynard-Light (Deputy Town Clerk) also attended.

2.     To receive apologies for absence given in advance of the meeting

Apologies were received from Cllrs J Senior, I Stone, C Bell and D Harrison.

3.     To consider the approval of reasons given for absence

The reasons for absence were given and approved.

4.   Declarations of Disclosable Pecuniary and Other Interests

There were no declarations of interest.

5.   To approve Minutes of the meeting held on 4/11/21

The Minutes of the meeting held on 4/11/21were agreed as a true and correct record.

6.   To receive report on Policing matters

There was no representative from the Police due to operational demands.

7.   To consider Grant Applications:-

(i)         Grants awarded to date in 2021/22

The grants awarded to date were noted.

(ii)        Grants Application(s)

There were no grant applications.

8.   To received feedback for:-

(i)         Christmas Lights Switch-on event – 4/12/21

DTC gave a verbal report on the event, which went well despite the weather.  The fireworks had moved launch site from previous year, this was in line with the company’s insurance cover, in particular the fall out zone.

9.     To approve item(s) of expenditure, as follows:-

(i)        Invoice dated 29/11/2021 from Lumalite for £6,167.60 (ex VAT) re. Second instalment payment of 2021/22 Christmas lights

(ii)        Invoice dated 6/12/2021 from West Yorkshire Combine Authority – West Yorkshire Police for £17,904.00 (no VAT) re. PCSO’s for Q3 2021/22

(iii)       Invoice dated 25/11/21 from Restless Entertainment (Mollie Targett) for £4,000 (no VAT) re. entertainment for Christmas lights switch-on event 4/12/21

(iv)       Invoice dated 4/12/21 for £2,500 (no VAT) from Big Bang Fireworks re. fireworks for Christmas lights switch-on event 4/12/21

(v)        Invoice dated 17/12/21 for £1,200.00 (no VAT) from Addictive Audio Events re. stage, sound and lighting crew for Christmas lights switch-on event 4/12/21

All the above invoices were approved for payment.

10.  To Note Expenditure under Town Clerk’s Delegated Authority (Financial Regulations adopted           4/5/16 – item 4.1) – item for information only:-

(i)         Invoice dated 11/11/21 for £180.00 (ex VAT) from Prime Design & Print re. Christmas lights switch-on event publicity material

(ii)        Invoice dated 3/12/21 for £150.00 (no VAT) from Craig Pace re. first aid cover for Christmas lights switch-on event 4/12/21

(iii)       Invoice dated 2/12/21 for £300.00 (no VAT) from Mylo! Entertainments (Daniel Mylonas) re. DJ compere for Christmas lights switch-on event 4/12/21

(iv)       Invoice dated 12/12/21 for  £200 (ex VAT) from MF Hire Ltd for 36 crowd barriers for Christmas lights switch-on event 4/12/21

(v)        Invoice dated 9/12/21 for £350.00 (no VAT) from Memorabubble re. bubble entertainment 4/12/21

(vi)       Petty cash – £21.00 re. sweets for Christmas lights switch-on event 4/12/21

(vii)      Invoice dated 15/12/21 for £425.00 (excl VAT) from Streetwise Uk Management Ltd re.1 x road closure and 2 x advance warning signs for Christmas lights switch-on

All the above items of expenditure were noted.

11. To receive items of correspondence (for information only)

There were no items of correspondence.

12. Date and time of next meeting

The next scheduled meeting will take place on Thursday, 3rd March 2022 at 7.00 pm.

 

MINUTES OF COMMUNITY SUPPORT COMMITTEE MEETING

HELD ON THURSDAY, 4th NOVEMBER 2021 

1.     To Record Attendance
Present:  Cllrs S Kimberley (Chairman), D Harrison, I Stone and N Bullock.

R Pickles (Town Clerk) and W Maynard-Light (Deputy Town Clerk) also attended.

2.     To receive apologies for absence given in advance of the meeting

Apologies were received from Cllrs J Senior, D McKenna and C Bell.

3.     To consider the approval of reasons given for absence

The reasons for absence were given and approved.

4.   Declarations of Disclosable Pecuniary and Other Interests

Cllr N Bullock declared an ‘other’ interest in item 7 (ii) (b) as he is a member of the club.

5.   To approve Minutes of the meeting held on 2/9/21

The Minutes of the meeting held on 2/9/21 were agreed as a true and correct record.

6.   To receive report on Policing matters

There was no representative from the Police due to operational demands.

7.   To consider Grant Applications:-

(i)         Grants awarded to date in 2021/22

The grants awarded to date were noted.

(ii)        Grants Application(s)

(a)       Evolve Boxing Club

Two representatives attended to give a presentation.  A request of £750.00 to purchase boxing equipment and supplies to support the children and youths of Morley.

Following a short discussion, it was proposed and agreed to award this grant.

(b)       Morley Cricket & Sports Club (match funding)

Two representatives attended to give a presentation. A request of £1,250.00 (match funding) has been made towards the cost of erecting security fencing around the cricket ground to improve security following a spate of petty theft and damaged.  Other funding would be generated from the forthcoming Bonfire Night event.

Following a discussion, were members requested retrospective evidence/proof at the funds raising from the Bonfire Nigh event, it was proposed and agreed to award this grant.

8.   To discuss arrangements for:-

(i)         Lantern Festival and Disco – 28/10/21

DTC gave members report as to why the event was cancelled.

(ii)        Christmas Lights Switch-on event – 4/12/21

DTC gave members a report on the costings for the event and request additional funding be agreed with a virement of the monies from cost centre 4271 – Entertainments to cost centre 4270 – Christmas Lights Event.  This was proposed and agreed.

9.     To discuss and agree Budgets for 2022/23 and review 2021/22 budgets: –

(i)         Review of Current Financial Year’s Budget – 2021/22

Members considered and noted the financial statement.

(ii)        To discuss and agree Budget proposals for 2022/23 (to be submitted to Finance, General Purposes & Strategic Committee)

The budget submissions for 2022/23 were proposed and agreed as follows:-

4250   Policing                                                          £80,000

4251   CCTV                                                               £5,000

4270   Christmas Lights Switch-on Event                £8,000

4271   Entertainments                                                £4,000

4272   Christmas Lights                                           £15,000

4290   Morley Arts Festival                                      £10,000

4292   Morley Murals                                                  £4,000

4293   St George’s Tournament                              £10.000

4294   Brass Band Competition                                 £2,000

4304   Community Grants                                        £20,000

Total proposed budget for 2022/23                      £158,000

10. To approve item(s) of expenditure, as follows:-

(i)        Invoice dated 29/9/2021 from West Yorkshire Combine Authority – West Yorkshire Police for £17,904.00 (no VAT) re. PCSO’s for Q2 2021/22

This item of expenditure was approved for payment.

11. To receive items of correspondence (for information only)

There were no items of correspondence.

12. Date and time of next meeting

The next scheduled meeting will take place on Thursday, 6th January 2022 at 7.00 pm.

 

 

MINUTES OF COMMUNITY DEVELOPMENT COMMITTEE MEETING

HELD ON THURSDAY, 2^ND SEPTEMBER 2021

1.     To Record Attendance

Present:  Cllrs S Kimberley (Chairman), J Senior, D Harrison, D McKenna and N Bullock.

Pc R Smith (Morley NPT), PSCO R Peel (Morley NPT) and W Maynard-Light (Deputy Town Clerk) also attended.

2. To receive apologies for absence given in advance of the meeting

Apologies were received from Cllrs C Bell and I Stone.

3. To consider the approval of reasons given for absence

The reasons for absence were given and approved.

4. Declarations of Disclosable Pecuniary and Other Interests

Cllr J Senior declared an ‘other’ interest as a member of Leeds City Council.

5. To approve Minutes of the meeting held on 8/7/21

The Minutes of the meeting held on 8/7/21 were agreed as a true and correct record.

6. To receive report on Policing matters

The Police gave a verbal overview of the crime figures for Morley.

The Police left at this point.

7. To consider Grant Applications:-

(i)         Grants awarded to date in 2021/22

The grants awarded to date were noted.

(ii)        Grants Application(s)

There were no grant applications.

8. To receive update on Heritage Open Days – 10^th to 19^th September 2021

Members were advised following a discussion with the Chairperson of the Community Archives, it had been proposed not to run the Heritage tours of the Town Hall this year.

9. To discuss arrangements for:-

(i)         Lantern Festival and Disco – 28/10/21

Members were advised the DJ had been booked and a booking form had been submitted to Leeds City Council.  DTC to email Councillors for request volunteers act as Marshalls for the event.

(ii)        Christmas Lights Switch-on event – 4/12/21

Members were advised there were no further updates on arrangements.

10. To approve item(s) of expenditure, as follows:-

(i)         Invoice dated 15/8/21 from Leeds City Council for £2,982.00 (ex VAT) re. CCTV maintenance and monitoring for 2021/22

This item of expenditure was agreed for payment.

11. To receive items of correspondence (for information only)

There were no items of correspondence. 

12. Date and time of next meeting

The next scheduled meeting will be held on Thursday, 4^th November 2021 at 7.00 pm.

 

MINUTES OF COMMUNITY DEVELOPMENT COMMITTEE MEETING

HELD ON THURSDAY, 8th JULY 2021

1.     To Record Attendance
Present:  Cllrs S Kimberley (Chairman), I Stone, J Senior, D Harrison, D McKenna, C Bell  and

N Bullock (late arrival).  Cllr A Hutchison, R Kennedy (Directory Morley Arts Festival), Cllr W Kidger (RSSG) and W Maynard-Light (Deputy Town Clerk) also attended.

2.     To receive apologies for absence given in advance of the meeting

There were no apologies received.

3.     To consider the approval of reasons given for absence

There were no reasons for absence.

4.   Declarations of Disclosable Pecuniary and Other Interests

Cllrs S Kimberley, D Harrison and C Bell declared an ‘other’ interest in item 8 (ii) as members of the RSSG.

Cllr J Senior declared an ‘other’ interest as a member of Leeds City Council.

5.   To approve Minutes of the meeting held on 13/5/21

The Minutes of the meeting held on 13/5/21 were agreed as a true and correct record.

The Chairman brought forward items 8 (i) and (ii). and item 7.

8.   To consider release of funding (included in 2021/22 budget):-

(i)         £10,000 to Morley Arts Festival

The Director of the festival, Rachael Kennedy attended to give an overview of the Arts Festival.  During the Covid lockdown the Festival endeavoured to hold events digitally, encouraged people to write and submit poems, which have been published and to submit their ‘lockdown photographs’, which were published and displayed around the town centre.  The Arts Festival has now obtain charitable status.

Cllr N Bullock arrive at this point.

R Kennedy outlined the proposal for this year’s Festival, with increased usage of social media streams, additional staffing and investigation other streams of funding.

(ii)        £10,000 to the Royal Society of St George (RSSG)

Cllr W Kidger gave an overview of the RSSG annual event, which was not held in 2020  due to the Covid lockdown and the restriction in place in April 2021.  It is proposed to hold their next event in April 2021 with a larger living camp and fun fair, local bands performing and a new design of the programme.  The cricket and rugby clubs would be responsible for stalls in their grounds and putting on their own entertainment.

Cllr Hutchison, R Kennedy and Cllr Kidger left the meeting at this point.

It was proposed and agreed to bring forward item 7 at this point and to discuss and agree decisions after hearing all three applications for funding.

7.  To consider Grant Applications:-

(i)        Grants awarded to date in 2021/22

The grants awarded was noted.

(ii)       Grant Application(s):-

(a)       Morley Camping Venture

Two representatives attended to present this application for a grant of £750 towards taking a group of socially disadvantaged Morley schoolchildren to High Legh camp in Cheshire for a week’s holiday.  Various trips have been planned but due to the current social distancing restrictions of the Covid, these may have to be cancelled but the organisers would endeavour to find alternative social activities for the group.

The representatives left the meeting at this point.

8.   To consider release of funding (included in 2021/22 budget)

(i)         £10,000 to Morley Arts Festival

Following a discussion, it was proposed and agreed in principle to release the funds of £10,000 subject to the group submitting the figures for the 2018 and 2019 events and a breakdown of the proposal spending of the 2021/22 grant.

(ii)        £10,000 to the Royal Society of St George (RSSG)

Following a discussion, it was proposed and agreed in principle to release the funds of £10,000 subject to the group submitting the figures for the 2018 and 2019 events and a breakdown of the proposal spending of the 2021/22 grant.

7.  (ii)        Grant Application(s):-

(a)       Morley Camping Venture

Following a discussion, it was proposed and agreed to award a grant of £750.

6.   To receive report on Policing matters

There was no member of the Police in attendance.

9.  To approve PCSO Agreement for Financial Year 2021/22 from West Yorkshire Combined Authority

Following a short discussion, it was proposed and agreed the contract for 2021/22 be signed and returned to West Yorkshire Combined Authority.

10. To approve item(s) of expenditure, as follows:-

(i)        Invoice dated 21/682021 from West Yorkshire Combined Authority – West Yorkshire Police for £17,904.00 (no VAT) re. PCSO’s for Q1 2021/22

This item of expenditure was approved for payment.

11. To discuss arrangements for:-

(i)         Christmas Lights Switch-on event and to agree associated expenditure 4/12/12

DTC advised members provisional bookings had been made for the following:-

(a)       Stage  –  £1,000

(b)       Firework display  –  £2,500.00.

12. To consider future grant funding to/for organisations

Following a discussion, it was proposed and agreed Cllr Kimberley and Deputy Town Clerk look at the grant application form currently used for community grant applications with a view to adapt this for groups already allocated grant funding within the Town Council budgets.

Cllr Bell left the meeting at this point.

13. To discuss Heritage Open Days – 10th to 19th September 2021

Following a short discussion, it was agreed the Community Archives should arrange the programme of tours for the Town Hall and Morley Town Council would provide the refreshments.

14. To receive items of correspondence (for information only)

There were no items of correspondence.

15. Date and time of next meeting

The next scheduled meeting will be held on Thursday, 2nd September at 7.00 pm.

 

MINUTES OF COMMUNITY DEVELOPMENT COMMITTEE MEETING

HELD ‘REMOTELY’ ON THURSDAY, 13th MAY 2021

1.     To Record Attendance
Present:  Cllrs S Kimberley (Chairman), I Stone, J Senior, D Harrison, and N Bullock.

Ps J Martin (Morley NPT), PCSO M Owens (Morley NPT) and W Maynard-Light (Deputy Town Clerk) also attended.

2.     To receive apologies for absence given in advance of the meeting

Apologies were received from Cllr C Bell.

3.     To consider the approval of reasons given for absence

The reasons for absence were considered and approved.

4.   Declarations of Disclosable Pecuniary and Other Interests

There were no declarations of interest.

5.   To approve Minutes of the meeting held on 7/1/21

Cllr J Rodley is not a member of this committee and was not present at that meeting.  Following amendment, the Minutes of the meeting held on 7/1/21 were agreed as a true and correct record.

6.   To receive report on Policing matters

PCSO Owens gave the members an overview of the recent Police work  and up-date on the recorded crime figures for the Morley area.

The Police left the meeting at this point.

7.  To consider Grant Applications:-

(i)         Grant application(s):-

(a)       Morley Art Gallery CIC

Two representatives attended to present this application for £499.67 for the Sunflower project involving local primary schools, with emphasis around enhancing the core subjects of Math, English, Science and PHSE.

Following a discussion, it was agreed to award a grant of £499.67.

8.  To approve item(s) of expenditure, as follows:-

(i)        Invoice dated 5/3/2021 from Office of the Police & Crime Commissioner for West Yorkshire for £17,352.00 (no VAT) re. PCSO’s for Q4 2020/21

(ii)        Invoice dated 15/1/21 from Lumalite for