Community Development Committee

Committee Membership 2018 – 2019

Chairman – Simon Kimberley

Deputy Chairman – Shirley Varley

Roger Bell

Noel Bullock

Andrew Dalton

Wyn Kidger

The main duties of the Community Development Committee are to: deal with matters relating to crime prevention, public safety,  CCTV and consider Community grants.  This committee administers the budget for entertainment with events such as the Lantern Festival, Christmas Lights Switch-on, Easter Bonnet Parade and a Summer programme.

Application for Community Grant

An information sheet showing details of a community grant that is available to voluntary and community organisations within the Morley Town Council area can be downloaded below, together with an application form.

Committee Meetings

View dates of forthcoming Committee meetings

View Meetings

COMMUNITY DEVELOPMENT COMMITTEE MEETING 

TO BE HELD ON THURSDAY, 7TH JUNE 2018 AT 7.00 P.M
TOWN COUNCIL OFFICE, MORLEY TOWN HALL

1.         Attendance and Apologies for Absence

2.         Declarations of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the member wishes to declare in the public interest, in accordance with paragraphs 19 to 20 of the Members’ Code of Conduct.

3.         To approve minutes of the meeting held on 3/5/18

4.         To receive verbal report on Policing matters

5.   To discuss arrangements for:-

(i)         Morley March & Hymn Tune Contest – 17/6/18

(ii)        Pop-up cinema/Yorkshire Day – 4/8/18

(iii)       Lantern Festival and Disco – 1/11/18

(iv)       Heritage Open Days – September 2018

6.   To consider Grant Applications:-

(i)         Grants awarded to date in 2018/19

(ii)        To review grant application process in order to comply with General Data Protection Regulations

7.   To consider release of grants (included in 2018/19 budget):-

(i)         £1,000 to Morley Amateur Operatic Society

(ii)        £2,500 to Morley Arts Festival

(iii)       £2,000 to Morley & District Lions Club – Marching Band & Hymn Tune Contest

8.   To discuss letter dated 21/5/18 re. ‘Little Free Libraries’

9.   To receive items of correspondence (for information only)

10.  Date and time of next meeting

MINUTES OF COMMUNITY DEVELOPMENT COMMITTEE MEETING

HELD ON THURSDAY 5TH APRIL 2018

1.         Attendance and Apologies for Absence

Present: Cllrs R Bell (Chairman), W Kidger, S Varley, N Bullock, S Kimberley (late arrival) and N Dawson (late arrival).

W Maynard-Light (Deputy Town Clerk), PC D Wilson (NPT) and K Hardwick (Morley & District Lions Club) also attended.

There were no apologies.

  1. Declarations of Disclosable Pecuniary and Other Interests

Cllr W Kidger declared an ‘other’ interest in item 8(ii) Grant application from Phoenix Dance Group as she has a close connection with the group and personally knows the applicants.

Cllr S Kimberley arrived at this point.

  1. To approve minutes of the meeting held on 1/2/18

The minutes of the meeting held on 1/2/18 were agreed as a true and correct record.

  1. To receive verbal report on Policing matters

PC Wilson provided a verbal report to members including the new policing model introduced on 26/3/18; a new Sergeant had joined Morley NPT and Insp Ian O’Brien would be overseeing Morley, based at Elland Road.  Regarding burglaries from schools and local businesses, a suspect had been detained.  Theft from vans, which had had an upsurge in reported incidents has now dropped.

Cllr Dawson arrived at this point.

Burglary dwellings involved taking of goods and handbags but not car keys; figures of reported incidents was average for the force area, likewise thefts from shops.

PC Wilson left the meeting at this point.

  1. To discuss CCTV matters

(i)         CCTV report from LCC

This report was noted.

  1. To received feedback from:-

   (i)         Schools Music Festival – 24/3/18

Seven schools participated and the event was well supported by the families and friends of children taking part.  A suggestion was put forward to hold the music festival every two years; this was not supported.

(ii)        Easter Bonnet Parade and Competition

Due to the inclement weather, the event was held in the Church of the Nazarene.  Although only a small number of children entered the competition, the event was considered successful and it was proposed and agreed a donation of £100 be given to the Church for the hospitality extended at very short notice.  Morley Morrisons donated the prizes for the competition and both Briony (Communities Champion) and the Store Manager attended the event.

  1. To discuss arrangements for Morley March & Hymn Tune Contest – 17/6/18

K Hardwick reported that 14 bands would be taking part and the adjudicators were in place.  Carlton Scout group would be assisting with carrying signage boards and this year brochure printing costs had increased.

Cllr Bullock and K Hardwick (Morley Lions) left the meeting at this point.

         8.   To consider Grant Applications:-

(i)         Grants awarded to date in 2017/18

This information was noted.   

(ii)        Grant applications:

(i)     Phoenix Dance Group

Two representatives attended to present this application.  A grant of £750 had been requested towards the expenses for putting on a show in aid of two local charities.   Following a discussion, a grant of £750 was awarded.

  1. To discuss 2018 Heritage Open Days (Thursday, 6th to Sunday, 9th September or Thursday, 13th to Sunday, 16th September)

Following a discussion, it was agreed to hold the Heritage tours of the Town Hall on Saturday, 15th September 2018.  The Deputy Town Clerk was asked to submit appropriate details to Heritage re. the tours, and Cllr Kidger will speak with Dr C McManus regarding the walk to be held on Sunday, 16th September 2018.           

  1. To approve item(s) of expenditure, as follows:-

(i)         Invoice dated 6/2/18 from Leeds City Council for £2,982.00 (plus VAT) re. CCTV Maintenance and Monitoring April 2017 to March 2018.

(ii)        Invoice dated 12/3/18 from the Office of the P&CC West Yorkshire for £33,696.00 re. contribution to PCSO’s Q3 and Q4.

The above items of expenditure were approved.

  1. To receive items of correspondence (for information only)

There were no items of correspondence.

  1. Date and time of next meeting

The next scheduled meeting will be held on Thursday, 3rd May 2018 at 7pm.

 

 

MINUTES OF COMMUNITY DEVELOPMENT COMMITTEE MEETING

HELD ON THURSDAY 1ST FEBRUARY 2018

1.         Attendance and Apologies for Absence

Present: Cllrs R Bell (Chairman), W Kidger, S Varley, S Kimberley and A Dalton.

K Oakley (Town Clerk) and K Hardwick (Morley & District Lions Club) also attended.

Apologies were received from Cllr N Dawson.

  1. Declarations of Disclosable Pecuniary and Other Interests

Cllr W Kidger declared an ‘other’ interest in item 7(ii) Grant application from Churwell Lions AFC, as she delivered the application.

Cllr S Kimberley declared an ‘other’ interest in item 7(ii) Grant application from Churwell Lions FC, as he personally knows the President.

  1. To approve minutes of the meeting held on 2/11/17

The minutes of the meeting held on 2/11/17 were agreed as a true and correct record.

  1. To receive verbal report on Policing matters

            A police representative was not in attendance.

  1. To discuss CCTV matters

(i)         To receive update on CCTV matters from LCC

Members noted the information contained in the report that had been circulated.

  1. To discuss proposals for:-

It was agreed to bring item 6(iii) forward on the agenda.

(iii)       Morley March & Hymn Tune Contest

                        It was reported that 5-6 band had so far confirmed.

K Hardwick, Morley Lions, left the meeting at this point.

            (i)         Schools Music Festival and to agree associated expenditure- 24/3/18

It was noted that expenditure would be required in respect of certificate frames, sweets/crisps/drinks for children participating, and refreshments for visitors.

Note: as there is no budget for this expenditure, it was suggested that this be taken from the Entertainment budget.

(ii)        Easter Bonnet Parade & Competition

Following a discussion, it was determined that volunteers would be required for this event and also for the Schools Music Festival.  This is to be brought up at the next Full Council meeting.

  1. To consider Grant Applications:-

(i)         Grants awarded to date in 2017/18

This information was noted.

(ii)        Grant applications:

  • (i)   Churwell Lions FC

Three representatives attended to present this application.  A grant of £750 had been requested towards the cost of providing a football strip for 26 children.    Following a discussion, a grant of £750 was awarded.

  1. To approve item(s) of expenditure, as follows:-

(i)         Invoice dated 22/1/8 from Leeds City Council for £275.00 re. hire of Alexandra Hall & Morleian Room for Schools Music Festival on 24/3/18.

Following a discussion, the Town Clerk was asked to investigate whether the charge in respect of room hire can be reduced or waived.

  1. To receive items of correspondence (for information only)

There were no items of correspondence.

  1. Date and time of next meeting

            The next scheduled meeting to be held on Thursday, 1st March 2018 at 7pm.

 

MINUTES OF COMMUNITY DEVELOPMENT COMMITTEE MEETING

HELD ON THURSDAY 4TH JANUARY 2018

1.         Attendance and Apologies for Absence
Present:  Cllrs R Bell (Chairman), W Kidger, S Varley, S Kimberley, N Bullock and A Dalton.   PCs M Sedgley and A Dennis (Morley NPT), G Fowler (Tingley Brass Band) and W Maynard-Light (Deputy Town Clerk) also attended.

Apologies were received from Cllr N Dawson.

2.         Declarations of Disclosable Pecuniary and Other Interests

None were declared.

3.         To approve minutes of the meeting held on 2/11/17

The minutes of the meeting held on 2/11/17 were agreed as a true and correct record.

4.         To receive verbal report on Policing matters

Pc Sedgley provided a verbal update to members present.

Pc M Sedgeley, Pc A Dennis and Cllr Dalton left the meeting at this point.

5.         To discuss CCTV matters

(i)         To receive update on CCTV matters from LCC

Members noted the information contained in the report that had been circulated.

6.         To discuss feedback from Christmas Festival and Lights Switch-on 2/12/17 and to agree date and format for 2018 event

Members were advised the date would be Saturday, 1st December 2018 and format to be the same as 2017.

Cllr Dalton re-joined the meeting during the above item.

7.         To consider Grant Applications:-

(i)         Grants awarded to date in 2017/18

This information was noted.

(ii)        Grant applications:

(a)  Morley Fairtrade

Two representatives attended to present this application.  A grant of £500 had been requested towards the cost of printing advertising leaflets and banners.    Following a discussion, a grant of £500 was awarded.

8.         To receive verbal update on progress re. Befriending Service

Cllr Kidger gave a verbal update.

9.         To approve release of Grant of £2,500 to Morley Arts Festival including in 2017/18 budget

The release of the grant was approved.

10.       To approve item(s) of expenditure, as follows:-

(i)         Donation of £200 to Meerkat ESU (Scouts) re. serving of refreshments and handing out Orders of Service at Remembrance Parade and Service.

It was agreed to give a £200 donation to the above Scout Group.

11.       To receive items of correspondence (for information only)

There were no items of correspondence.

12.       Date and time of next meeting

The next scheduled meeting to be held on Thursday, 1st February 2018 at 7pm.

 

 

MINUTES OF COMMUNITY DEVELOPMENT COMMITTEE MEETING HELD ON THURSDAY, 2ND NOVEMBER 2017

1.         Attendance and Apologies for Absence
Present:  Cllrs S Kimberley (Deputy Chairman), S Varley, W Kidger and N Bullock (late arrival).

Pc M Sedgeley (Morley Police), K Hardwick (Morley Lions), Mr A Paver (agenda item 9), and K Oakley – Town Clerk also attended.

Apologies were received from Cllrs R Bell, N Dawson and A Dalton.

2.         Declarations of Disclosable Pecuniary and Other Interests

None were declared.

3.         To approve minutes of the meeting held on 5/10/17

The minutes of the meeting held on 5/10/17 were agreed as a true and correct record.

4.         To receive verbal report on Policing matters

Pc Sedgeley provided a verbal update to members present.

Cllr N Bullock arrived during the above item.

PC M Sedgeley left the meeting at this point.

It was agreed to bring forward item 9 on the agenda.

9.         To received verbal update on progress re. Befriending Service

Mr A Paver attended in respect of this item and Cllr W Kidger undertook to attend an arranged meeting for ‘South Leeds Live At Home’ on Tuesday, 28th November 2017 at 10am, at St Andrew’s Church, Old Lane, Beeston, together with Mr Paver.  A verbal update is to be provided to members following this meeting.

Mr A Paver left the meeting at this point.

It was agreed to bring forward item 8 on the agenda.

8.         To consider Grant Applications:-

(ii)        Grant applications:

(a)  LS27 FC

Two representatives attended to present this application.  A grant of £750 had been requested to take a team of 26 under 10’s to a weekend football tournament to be held at Butlins, Skegness.  Following a discussion, a grant of £750 was awarded.

(i)        Grants awarded to date in 2017/18

This information was noted.

5.         To discuss CCTV matters

(i)         To receive update on CCTV matters from LCC

Members noted the report that had been circulated.

6.         To discuss feedback from:-

(i)         Lantern Festival & Disco 26/10/17

The 2017 Lantern Festival & Disco were discussed.

7.         To discuss arrangements for:-

(i)         Christmas Festival and Lights Switch-on 2/12/17 and to agree associated expenditure

The Town Clerk reported that proposed expenditure, as provided by R Kennedy, Town Centre Manager of £3,603 in respect of the Christmas Festival and Lights Switch-on, was approved.

(ii)        To agree expenditure as per quotation from Leeds City Council for £3,870 (plus VAT) re. additional Christmas lights

Expenditure of £3,870 (plus VAT) as per quotation dated 10/10/2017 from

H Rhodes, Leeds Lights, LCC, was approved.  It was noted that this would mean a small overspend of £87 between the two budget headings 4270 – Christmas Lights switch-on event and 4272 – Additional Christmas lights.

10.       To discuss and agree Budgets for 2018/19 and review 2017/18 budgets: –

(i)         Review of Current Financial Year’s Budget – 2017/18

The current financial year’s budget was reviewed.

(ii)        To discuss and agree Budget proposals for 2018/19 (to be submitted to Finance, General Purposes & Strategic Committee)

The budget submissions for 2018/19 were proposed and agreed as follows:-

4250    Policing                                                                       £67,500

4251    CCTV                                                                            £3,300

4270    Christmas Lights Switch-on Event                        £3,900

4271    Entertainments                                                          £2,800

4272    Additional Christmas Lights                                   £3,900

4205    Morley In Bloom                                                       £4,000

4290    Morley Arts Festival                                                 £2,500

4291    Remembrance Festival & Service – to go to F, GP & Strategic

4292    Morley Murals                                                           £1,500

4293    St George’s Tournament                                         £6,500

4294    Brass Band Competition                                         £2,000

4304    Community Grants                                                  £6,000

Total proposed budget for 20187/19                                 £103,900

11.       To approve item(s) of expenditure, as follows:-

(i)         Invoice dated 5/10/17 from Robrook Press Ltd for £87.00 (plus VAT) re. 3 x Poppy Appeal banners.

(ii)        Invoice dated 6/10/17 from Robrook Press Ltd for £80.00 (plus VAT) re. 2500 Poppy Appeal flyers.

Both of the above items of expenditure were approved for payment.

12.       To receive items of correspondence (for information only)

There were no items of correspondence.

13.       Date and time of next meeting

The next scheduled meeting to be held on Thursday, 4th January 2018 at 7pm.

 

 

MINUTES OF COMMUNITY DEVELOPMENT COMMITTEE MEETING HELD ON THURSDAY, 7TH SEPTEMBER  2017

1.         Attendance and Apologies for Absence

Present:  Cllrs R Bell (Chairman), N Dawson, A Dalton and S Varley.

D George (Morley Lions) and W Maynard-Light (Deputy Town Clerk) also attended.

Apologies were received from Cllr S Kimberley, W Kidger and N Bullock.

  1. Declarations of Disclosable Pecuniary and Other Interests

There were no declarations of interest.

  1. To approve minutes of the meeting held on 6/7/19

Cllr N Dawson’s attendance at the 6/7/17 meeting had not been recorded.

Subject to the above amendment, the minutes of the meeting held on 6/7/19 were agreed as a true and correct record.

  1. To receive verbal report on Policing matters

            No Police representative(s) were in attendance.   The Deputy Town Clerk was asked to find out when a police representative last attended a meeting.

  1. To receive Financial Update

The financial update was noted.

  1. To discuss feedback from:-

(i)         Yorkshire Day – 29/7/17

The Chairman advised members that the event had been well attended and the Mayor’s Charity had raised more than £300.

  1. To discuss arrangements for:-

(i)         Heritage ‘Open Days’ Tours – 9/9/17

The Chairman advised members that the Deputy Mayoress would provide  refreshments at the end of the two tours.

(ii)        Lantern Festival and Disco 26/10/17, and approve appropriate expenditure

Members were advised that it will be necessary to pay for room hire in line with a new LCC lettings policy.  In this respect, an invoice for £150.00 was tabled for the hire of the Alexandra Hall.  This expenditure was agreed.  D George from Morley Lions undertook to provide the trophies.  The Deputy Town Clerk undertook to email councillors regarding volunteers for the event.

  1. To consider Grant Applications:-

(i)         Grants awarded to date in 2017/18

This information was noted.

(ii)        Grant applications

There were no grant applications.

  1. To discuss arrangements for Schools’ Music Festival 2018 and possible associated expenditure – 24/3/18

Members were advised that there would be a charge for the hire of the Alexandra Hall and Morleian Room, and that no budget allocation had been made in the 2017-18 financial year, for this expenditure.  Volunteers would also be required for the event.

  1. To discuss progress of proposal submitted by Mr A Paver, as follows (submitted as a Public Question and Town Council agreed to support at its meeting held on 10/5/17):-

““The NHS has stated that more Care in the Community is urgently needed to take pressure off the over-stretched resources of the NHS.  Would Morley Town Council actively support my proposal to have a locally administered volunteer befriending service to support vulnerable housebound members of our community?”

Cllr Dawson gave a verbal report on a meeting of interested bodies, including Mr Paver and was waiting for information following this meeting.  Cllr Dawson will update members at the next meeting.

  1. To approve item(s) of expenditure, as follows:-

(i)         Invoice dated 12/8/17 from Office of The Police & Crime Commissioner for West Yorkshire for £16,848.00 (no VAT) re. Contribution to 4 additional PCSO’s for April to June 2017.

(ii)        Invoice dated 15/8/17 from Robrook Press Ltd. for £29.00 (plus VAT) re. Banner for Poppy Appeal Concert.  (This is a retrospective request, as the banner has already been obtained.  Cllr Gettings is proposing that this expenditure be taken from A/c Code ‘4291 – Remembrance Festival and Service’.

The above items of expenditure were agreed.

  1. To receive items of correspondence (for information only)

There were no items of correspondence.

  1. Date and time of next meeting

            The next scheduled meeting to be held on Thursday, 5th October 2017 at 7pm.

MORLEY TOWN COUNCIL – MISSION STATEMENT

Morley Town Council is committed to ensuring the provision of a high standard of cost-effective and best value for money community services, which will enhance the quality of life for the residents of the area.