Minutes of Audit Committee meeting held on Tuesday, 21st November 2017
- Attendance and apologies
Present: Cllrs W Whitehead (Chairman), J Sanders and S McGarroch. K Oakley – Town Clerk also attended.
Apologies were received from Cllr N Dawson.
2. Declarations of Pecuniary and Other Interests
None were declared.
3. To approve minutes of meeting held on 17/5/17
The minutes of the meeting held on 17/5/17 were approved as a true and correct record.
- To receive and consider Internal Auditor’s Report dated 17/10/17 (First visit – financial year ended 31/3/18)
The information contained in the report dated 17/10/17 was noted. No matters came to the internal auditor’s attention giving cause for concern.
- To consider any Other Records to be Examined and Any Other Audit Issues
No other issues were identified.
- Date and time of next meeting
To be arranged as and when necessary.
Minutes of Audit Committee meeting held on Wednesday, 17th May 2017
- Election of Chairman
Nominations were requested in respect of Chairman for 2017/18. A nomination was received in respect of Cllr W Whitehead. There were no other nominations. Following a vote, Cllr Whitehead was elected as Chairman for 2017/18.
2. Election of Deputy Chairman
Nominations were requested in respect of Deputy Chairman for 2017/18. A nomination was received in respect of Cllr H Evans. There were no other nominations. Following a vote, Cllr Evans was elected as Deputy Chairman for 2017/18.
3. Attendance and apologies
Present: Cllrs W Whitehead (Chairman), J Sanders, S McGarroch and H Evans. K Oakley – Town Clerk also attended.
4. Declarations of Pecuniary and Other Interests
None were declared.
5. To approve minutes of meeting held on 3/11/16
The minutes of the meeting held on 3/11/16 were approved as a true and correct record.
6. To receive and consider Internal Auditor’s Report dated 3/5/17 (Final visit – financial year ended 31/3/17)
Correction to agenda. Internal Auditor’s Report is dated 3/5/17 not 27/4/16 as stated.
The information contained in the report dated 3/5/17 was noted. No matters came to the internal auditor’s attention giving cause for concern. However, members expressed concern about the current back-up procedures and the Town Clerk was asked to refer this matter to the Finance, General Purposes & Strategic Committee for further consideration.
7. To nominate member to carry out ‘Annual Internal Control Review’ which includes ‘Review of Effectiveness of Internal Audit’ for 2016/17 with Town Clerk
The Town Clerk stressed that this will need to be carried out as a matter of urgency in order for Full Council to approve the 2016/17 Annual Return and Accounting Statements. Cllr H Evans was nominated and it was agreed that Cllr Evans and the Town Clerk carry out the Review as soon as possible.
8. To consider any Other Records to be Examined and Any Other Audit Issues
No other issues were identified.
9. To Receive Items of Correspondence (for information only)
(i) Email dated 10/1/17 from C Pilkington, YLCA re. ‘Auditor Appointments for Smaller Authorities for the 2017/18 – 2021/22 Financial Years’.
The above item of correspondence was noted.
10. Date and time of next meeting
To be arranged as and when necessary.
Minutes of Audit Committee meeting held on Thursday, 3rd November 2016
- Attendance and apologies
Present: Cllrs W Whitehead (Chairman), J Sanders, S McGarroch and H Evans. W Maynard-Light (Deputy Town Clerk) also attended.
Apologies were received from Cllr N Dawson.
2. Declarations of Pecuniary and Other Interests
None were declared.
3. To approve minutes of meeting held on 21/6/16
The minutes of the meeting held on 21/6/16 were approved as a true and correct record.
4. To receive and consider Internal Auditor’s Report dated 22/10/16 (First Visit – financial year ended 31/3/17)
The information contained in the report dated 22/10/16 was noted. No matters had come to the internal auditor’s attention giving cause for concern.
5. To consider any Other Records to be Examined and Any Other Audit Issues
No other issues were identified.
6. Date and time of next meeting
To be arranged as and when necessary.