Audit Committee

Audit Committee

Committee Membership 2019 – 2020

Chairman – Helen Evans

Deputy Chairman – Joyce Sanders

Susan McGarroch

Isabel Stone

The main duties of the Audit Committee are to scrutinise accounts/council procedures following internal audit visit.

Dates of forthcoming Committee meetings are listed on the ‘Meetings‘ page, and the Agenda for the latest meetings are shown below.

Application for Community Grant

An information sheet showing details of a community grant that is available to voluntary and community organisations within the Morley Town Council area can be downloaded below, together with an application form.

Committee Meetings

View dates of forthcoming Committee meetings

View Meetings

AUDIT COMMITTEE MEETING 

TO BE HELD ON WEDNESDAY,  25TH JUNE 2019  AT 6.15 P.M IN THE TOWN COUNCIL OFFICE, MORLEY TOWN HALL

Agenda

AGENDA

1.    To Record Attendance

2.    To Receive and Note Apologies for Absence and Consider Reasons Given for Non-Attendance

3.    Declaration of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct.   Also to declare any other significant interests which the member wishes to declare in the public interest, in accordance with paragraphs 19 to 20 of the Members’ Code of Conduct

4.    To approve minutes of meeting held on 12/6/18

5.    To consider and resolve to exclude Public Bodies by virtue of The Public Bodies (Admission to Meetings) Act 1960

6.   To discuss content of anonymous letter received on 31/5/19 and determine action to be taken (if any)

7.   Date and time of next meeting

Minutes

Minutes of Audit Committee meeting held on Tuesday, 21st November 2017

  1. Attendance and apologies

Present: Cllrs W Whitehead (Chairman), J Sanders and S McGarroch.  K Oakley – Town Clerk also attended.

Apologies were received from Cllr N Dawson.

2.   Declarations of Pecuniary and Other Interests

None were declared.

3.   To approve minutes of meeting held on 17/5/17   

The minutes of the meeting held on 17/5/17 were approved as a true and correct record.

  1. To receive and consider Internal Auditor’s Report dated 17/10/17 (First visit – financial year ended 31/3/18)

The information contained in the report dated 17/10/17 was noted.  No matters came to the internal auditor’s attention giving cause for concern.

  1. To consider any Other Records to be Examined and Any Other Audit Issues

No other issues were identified.

  1. Date and time of next meeting

To be arranged as and when necessary.

 

Minutes of Audit Committee meeting held on Wednesday, 17th May 2017 

  1.  Election of Chairman
    Nominations were requested in respect of Chairman for 2017/18.   A nomination was received in respect of Cllr W Whitehead. There were no other nominations. Following a vote, Cllr Whitehead was elected as Chairman for 2017/18.

2.   Election of Deputy Chairman
Nominations were requested in respect of Deputy Chairman for 2017/18.  A nomination was received in respect of Cllr H Evans.   There were no other nominations.  Following a vote, Cllr Evans was elected as Deputy Chairman for 2017/18.

3.   Attendance and apologies
Present: Cllrs W Whitehead (Chairman), J Sanders, S McGarroch and H Evans.   K Oakley – Town Clerk also attended.

4.   Declarations of Pecuniary and Other Interests
None were declared.

5.   To approve minutes of meeting held on 3/11/16
The minutes of the meeting held on 3/11/16 were approved as a true and correct record.

6.    To receive and consider Internal Auditor’s Report dated 3/5/17 (Final visit – financial year ended 31/3/17)

Correction to agenda. Internal Auditor’s Report is dated 3/5/17 not 27/4/16 as stated.

The information contained in the report dated 3/5/17 was noted.  No matters came to the internal auditor’s attention giving cause for concern.  However, members expressed concern about the current back-up procedures and the Town Clerk was asked to refer this matter to the Finance, General Purposes & Strategic Committee for further consideration.

7.   To nominate member to carry out ‘Annual Internal Control Review’ which includes ‘Review of Effectiveness of Internal Audit’ for 2016/17 with Town Clerk
The Town Clerk stressed that this will need to be carried out as a matter of urgency in order for Full Council to approve the 2016/17 Annual Return and Accounting Statements.  Cllr H Evans was nominated and it was agreed that Cllr Evans and the Town Clerk carry out the Review as soon as possible.

8.    To consider any Other Records to be Examined and Any Other Audit Issues

No other issues were identified.

9.    To Receive Items of Correspondence (for information only)

(i)            Email dated 10/1/17 from C Pilkington, YLCA re. ‘Auditor Appointments for Smaller Authorities for the 2017/18 – 2021/22 Financial Years’.

The above item of correspondence was noted.

10.  Date and time of next meeting

To be arranged as and when necessary.

 

Minutes of Audit Committee meeting held on Thursday, 3rd November 2016

  1.  Attendance and apologies
    Present: Cllrs W Whitehead (Chairman), J Sanders, S McGarroch and H Evans. W Maynard-Light (Deputy Town Clerk) also attended.

Apologies were received from Cllr N Dawson.

2. Declarations of Pecuniary and Other Interests
None were declared.

3. To approve minutes of meeting held on 21/6/16
The minutes of the meeting held on 21/6/16 were approved as a true and correct record.

4. To receive and consider Internal Auditor’s Report dated 22/10/16 (First Visit – financial year ended 31/3/17)
The information contained in the report dated 22/10/16 was noted. No matters had come to the internal auditor’s attention giving cause for concern.

5.    To consider any Other Records to be Examined and Any Other Audit Issues

No other issues were identified.

6.    Date and time of next meeting

To be arranged as and when necessary.

MORLEY TOWN COUNCIL – MISSION STATEMENT

Morley Town Council is committed to ensuring the provision of a high standard of cost-effective and best value for money community services, which will enhance the quality of life for the residents of the area.