MORLEY TOWN COUNCIL – MISSION STATEMENT

“Morley Town Council is committed to ensuring the provision of a high standard of cost-effective and best value for money community services, which will enhance the quality of life for the residents of the area.”

Morley Town Council was established in 2000.

There are seven wards represented – Central, Churwell, Elmfield, Scatcherd, Teale, Topcliffe and Woodkirk.   There are 26 elected members representing these wards.

View the Morley Town Council wards map

A full schedule of Council and Committee meeting dates can be found on the Meetings page, and details of the five separate Standing Committees can be found in the ‘Committees’ section.  The Agenda for the next full Council meeting is below.

A copy of the latest Annual Report for the Municipal Year 9th May 2018 to 15th May 2019, together with previous years’ Annual Reports can be downloaded in the ‘Public Information’ section.

A copy of the Statement of Accounts, the ‘Notice of conclusion of audit’, the ‘Annual Governance Statement’, the ‘Accounting statements 2018/19’ and the ‘External auditor certificate and report for 2018/19’ is available using this link.  The original Annual Return can be inspected by contacting the Town Clerk.

 

RULES FOR THE EFFECTIVE MANAGEMENT OF RECORDING AT LOCAL COUNCIL AND PARISH MEETINGS

The right to record, film and to broadcast meetings of the Morley Town Council, its committees, sub- committees and any joint committees is established under the Openness of Local Government Regulations 2014.  This is in addition to the rights of the press and public to attend such meetings.

Morley Town Council is committed to being open and transparent in the way it conducts its decision making.  For the purpose of this policy the term “record” means any form of audio, visual or electronic recording.  Such recording is permitted under the lawful direction of the Morley Town Council.

The Morley Town Council understands that some members of the public attending its meetings may not wish to be recorded and the Chairman of the meeting will facilitate this by ensuring that any such request will be respected by those making a recording.  Any member of the public who does not wish to be recorded should make this known to the Clerk or the Chairman prior to the commencement of the meeting.

The rules that the Morley Town Council will apply are:

1.    The Morley Town Council will display requirements as to filming, recording and broadcasting at its meeting venues and on its website (if it has one) or on notice boards in the parish and those undertaking these activities will be deemed to have accepted them whether they have read them or not.

2.    A copy of these rules will be provided to members of the public in attendance at a meeting of the Morley Town Council, whether they wish to film or not at the meeting.  The Chairman may also verbally remind the meeting and all present of the freedom to record but that these rules must be observed when this is planned or taking place.

3.    Any person wishing to record a meeting in any format whatsoever must contact, the Clerk prior to the start of the meeting.  The Clerk’s details are set out in the public notice and agenda of the meeting; (or in his/her absence, the contact will be the Chairman of the Morley Town Council.

4.    The Morley Town Council will define an area from which recording may be carried out and, if given advance notice, will strive to ensure that reasonable facilities are made available to any person wishing to record, eg provision of a table.  However the [council/parish meeting] should point out that the physical layout of a room may restrict the [council’s/parish meeting’s] ability to make any provision.

5.    The Morley Town Council prefers that all visual recording will be undertaken from a static point to avoid disruption at the meeting.

6.    A person or persons recording the Morley Town Council meeting are reminded that the “Public Participation” period may not be part of the formal meeting and that they should take legal advice for themselves as to their rights to make any recording during that period.

7.    Where the press and public are excluded from a meeting or part of a meeting owing to the confidential nature of the business to be transacted, recording of that meeting or that part of the meeting will not be permitted.

8.    Any children or young people under the age of 18 who are present at the meeting are not to be filmed unless their parents/guardians have given their written consent.  This provision also applies to vulnerable adults, whereby the consent of a responsible adult is required for recording, ie a medical professional, carer or legal guardian.

9.    All those visually recording a meeting are requested to focus only on recording councillors, officers, those members of the public who have not requested anonymity or have been identified as under the age of 18 or a vulnerable adult.

10.  The Morley Town Council may, at its own discretion, require members of the public who do not consent to being recorded to sit separately from those who are content to be recorded.

11.  All recording must be overt (i.e. clearly visible to anyone at the meeting).

12. Members of the pubic are permitted to film or record meetings to which they are permitted access in a non-disruptive manner.  The use of digital and social media recording tools, for example Twitter, blogging or audio recording are allowed as long as this type of recording is carried out in a non-disruptive way and only to the extent that it does not interfere with any person’s ability, even where he or she has a disability, to follow the debate.

13.  A person or persons making a recording has no right to interrupt a [council/parish meeting] by asking questions or making comments.  The person recording has no right to ask councillors, officers or any members of the public who have been given permission to contribute orally to the meeting to repeat a statement for the purposes of the recording.

14.  The Chairman of the meeting has absolute discretion to stop or suspend recording if, in his/her opinion, continuing to do so would prejudice proceedings at the meeting or if the person recording is in breach of these rules.

15.  Persons who are recording must strive not to leave equipment unattended.  If the person recording needs to leave the equipment unattended he/she should inform the Clerk or Chairman of the meeting.

16.  The recording and reporting on meetings of the Morley Town Council, its committees and sub-committees is subject to the law and it is the responsibility of those doing the recording and reporting to ensure compliance. This will include the Human Rights Act, the Data Protection Act and the laws of libel and defamation. The recording should not be edited in a way that could lead to misinterpretation or misrepresentation of the proceedings or infringement of the Morley Town Council’s values or in a way that ridicules or shows a lack of respect for those in the recording. The Morley Town Council would expect any recording in breach of these rules to be removed from public view. The Morley Town Council will have no liability for material published by any other person unless it is itself undertaking the publication through its offices.

17.  The Clerk should be contacted in advance of the meeting if the recording device being used involves equipment which is larger than a smart phone, tablet or compact camera or if the person recording has other special requirements eg to move around the room to record or film from different angles (note the council’s preference for static recording). The use of lighting for filming/flash photography will usually be allowed if it is arranged via the Clerk prior to the meeting but the Morley Town Council will have regard to the impact of such lighting on the ability of others present to view the meeting, or for reasons of health, and may require that such lighting is not used or is reduced to a level which does not adversely affect other people.  The lighting must not cause any other form of disruption.

18.  The Morley Town Council may itself photograph, film, record or broadcast meetings and can retain, use or dispose of such material in accordance with its retention and disposal policies.  Where a council proposes to record all of its own meetings it will be bound by this policy.

19.  Where Morley Town Council proposes to record all of its own meetings, it will resolve how long such recordings will be kept and how members of the public may obtain copies.  The Morley Town Council will include such recordings within its Publication Scheme.

20.  The Morley Town Council is not liable for the actions of any person making a recording at a council meeting which identifies a member of the public or for any publication of that recording.

21.  The minutes of a council meeting remain the statutory and legally binding formal record of council decisions.

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‘REMOTE’ MEETING OF MORLEY TOWN COUNCIL

TO BE HELD ON TUESDAY, 23RD JUNE 2020 AT 7.00 PM

 

A G E N D A

1.         To record attendance

2.         To receive and note apologies for absence and approve reasons given for non-attendance

3.         Declarations of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct.   Also to declare any other significant interests which the member wishes to declare in the public interest, in accordance with paragraphs 19 to 20 of the Members’ Code of Conduct

5.         To agree Minutes of Full Council Meeting held on 4th March 2020

6.         To consider and approve the Annual Internal Control Review for 2019/20 carried out by a Member of the Audit Committee and the Town Clerk on 15th June 2020, as follows:-

(i)         Internal Control checklist

(ii)        Review of Effectiveness of Internal Audit checklist

(iii)       Annual Internal Control Review 2019/20

7.         To receive and note the Annual Internal Audit Report prepared by Yorkshire Internal Audit Services dated 2nd June 2020

8.         To approve the Annual Governance Statement 2019/20 – Section 1 (p.4) of the Annual Governance & Accountability Return for the year ended 31st March 2020

9.         To approve the Accounting Statements for 2019/20 – Section 2 (p.5) of the Annual Governance & Accountability Return for the year ended 31st March 2020 , as follows:-

(i)         Consider the Accounting Statements by the members meeting as a whole;

and

(ii)        Approve the Accounting Statements by resolution;

and

(iii)       Ensure the Accounting Statements are signed and dated by the Chairman of this meeting

10.      To consider and approve expenditure of £15,000 to purchase equipment to support town centre businesses – please see attached additional information, as follows:-

(i)         Costings obtained and prepared by Cllr A Hutchison

(ii)        Email from R Kennedy, Town Centre Manager

11.       To agree Schedule of Meetings for 2020/21

12.       To approve appointment of Yorkshire Internal Audit Services as Town Council’s Internal Auditor for 2020/21

13.       To approve payment of invoices, as follows:-

(i)         Invoice dated 16/6/2020 from Longbow Lawns re. Footpaths Maintenance (PROW) first cut 2020/21 – £696.00 plus VAT (PROW Maintenance Grant received from LCC will pay for first cut)

(ii)        Invoice dated 2/6/2020 from Yorkshire Internal Audit Services re. Final Internal Audit visit 2019/20 – £310.00 (Finance, GP & Strategic Committee)

(iii)       Invoice dated 12/6/2020 from Quadient Finance UK Limited re. Franking Machine rental 19/7/20 to 18/10/20 – £98.89 plus VAT (Finance, GP & Strategic Committee)

Please note: under current circumstances, all payments are being made by BACS which avoids the necessity for two cheque signatures.

 

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 4TH MARCH 2020

Councillor Hutchison quoted Standing Order 3(l), regarding ‘reporting’ on the meeting.

No requests to ‘report’ on the meeting were received.

1         To record attendance

Present:  Councillors A Hutchison, N Bullock, J Aveyard, J Sanders, S McGarroch, J Harrison, D Harrison, J Rodley, W Kidger, S Kimberley, O Newton, M Storey, P Bennett, A Dalton, B Kelly, J Senior, C Taylor, R Bell, C Bell, I Stone, D McKenna, T Leadley and C Hill.

K Oakley – Town Clerk and W Maynard-Light – Deputy Town Clerk also attended, together with Mr G Beevers (re. agenda item 4) and Cllr R Gettings (Morley North).

2          To receive and note apologies for absence and consider reasons given for non-attendance
Apologies were received from Councillors A Rhodes, H Evans and R Finnigan.  Any reasons for absence given were considered and noted.

3          Declarations of Disclosable Pecuniary and Other Interests

Cllr W Kidger declared an ‘other’ interest relating to any appropriate LCC items, as she is an LCC Ward member.

4          To receive Public Questions (if any pre-submitted)

The following questions (copied verbatim from an email) have been submitted by Mr G Beevers:-

(i)               I have received a solicitors letter from Ramsdens Solicitors dated the 12th April 2019 on behalf of Councillor Andrew Hutchison and Ms Rachael Kennedy.  Has this been paid for by Morley Town Council?

(ii)              Why was the civic duties committee abolished?

(iii)            Could Morley Town Council be place on social media?

Mr Beevers attended the meeting and asked his questions above.

Answers to the questions above were given, as follows:-

(i)               No

(ii)              It was no longer required.

(iii)             No

5          To agree Minutes of Full Council meeting held on 15th January 2020

The Minutes of Full Council meeting held on 15th January 2020 were agreed as a true and correct record.

Mr G Beevers left the meeting at this point.

6          To receive ‘draft’ Minutes of Finance, General Purposes & Strategic Committee meeting held on 26th February 2020
Item below to be considered and ratified:-

(i)               Minute 15 – Meeting held on 26th February 2020

To approve Service Level Agreement (SLA) in respect of a dedicated Enforcement Officer as per detail discussed at the above meeting.

The above item was ratified, with expenditure as detailed in the Minutes being approved.

The ‘draft’ Minutes of Finance, General Purposes & Strategic Committee meeting held on 26th February 2020 were received and noted.

7          To receive ‘draft’ Minutes of Planning Committee meeting held on 18th February 2020

The ‘draft’ Minutes of Planning Committee meeting held on 18th February 2020 were received and noted.

8          To receive Minutes of Highways and Transportation Committee meeting held on 22nd January 2020 and ‘draft’ Minutes of meeting held on 12th February 2020

The Minutes of Highways and Transportation Committee meeting held on 22nd January 2020 and ‘draft’ Minutes of Highways and Transportation Committee meeting held on 12th February 2020 were received and noted.

9          To receive ‘draft’ Minutes of Community Development Committee meeting held on 6th February 2020

The ‘draft’ Minutes of Community Development Committee meeting held on 6th February 2020 were received and noted.

10        To receive verbal update on ‘Tree Planting’

A verbal update was provided for Members by Cllr B Kelly.

11        To receive item(s) of correspondence (for information only)

There were no items of correspondence.

12        Date and time of next meeting

The next scheduled meeting will be the Annual Full Council meeting to be held on Wednesday, 6th May 2020 at 7pm.

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 15TH JANUARY 2020

1         To record attendance
Present:  Councillors A Hutchison, N Bullock, J Aveyard, J Sanders, S McGarroch, J Harrison, D Harrison, J Rodley, W Kidger, S Kimberley, A Dalton, B Kelly, J Senior, C Taylor, R Bell, C Bell, I Stone, H Evans, T Leadley and C Hill.

K Oakley – Town Clerk also attended.

2          To receive and note apologies for absence and consider reasons given for non-attendance
Apologies were received from Councillors O Newton, M Storey, P Bennett, A Rhodes and R Finnigan.  Any reasons for absence given were considered and noted.

3          Declarations of Disclosable Pecuniary and Other Interests
Cllr W Kidger declared an ‘other’ interest relating to any appropriate LCC items, as she is an LCC Ward member.

4          To receive Public Questions (if any pre-notified)

None.

5          To agree Minutes of Full Council meeting held on 6th November 2019

The Minutes of Full Council meeting held on 6th November 2019 were agreed as a true and correct record.

6          To Receive Minutes of Finance, General Purposes & Strategic Committee meeting held on 27th November 2019 and ‘draft’ Minutes of meeting held on 8th January 2020

The Minutes of Finance, General Purposes & Strategic Committee meeting held on 27th November 2019 and ‘draft’ Minutes of meeting held on 8th January 2020 were received and noted.  And consideration of the items below:-

(i)               Minute 11 – Meeting held on 8th January 2020

Tree planting in Nepshaw Lane Woods, as follows:-

Whips supply, planting and aftercare = £71,02

Stone Circle = £6,000

Standard Trees to Surround stone circle + £2,100

Total = £15,202

The expenditure in respect of the above item of £15,202, was agreed.

7          To Receive ‘draft’ Minutes of Planning Committee meeting held on 10th December 2019
The ‘draft’ Minutes of Planning Committee meeting held on 10th December 2019 were received and noted.

8          To Receive ‘draft’ Minutes of Highways and Transportation Committee meeting held on 13th November 2019
The ‘draft’ Minutes of Highways and Transportation Committee meeting held on 13th November 2019 were received and noted.

9          To Receive Minutes of Community Development Committee meeting held on 7th November 2019 and draft’ Minutes of meeting held on 2nd January 2020
The Minutes of Community Development Committee meeting held on 7th November 2019 and ‘draft’ Minutes of meeting held on 2nd January 2020 were received and noted.

10        To Approve Payment of Invoice dated 5th January 2020 from Leeds City Council for £24,919.87 re. Morley Town Council Ward Elections on 2nd May 2019 (to be taken from Budget Heading 4170 – ‘Election Costs’ under Finance, GP & Strategic Committee)

The payment of the invoice for £24,919.87, was agreed.

11        To approve Budgets for 2020/21 – report from Town Clerk attached

The report and appendices from the Town Clerk were considered and the budgets for 2020/21, as per the information distributed, were approved.

12        To agree Precept of £210,000 for 2020/21

A Precept of £210,000 (0% increase over 2019/20), was approved.

13        To note amount of LCTS Grant for 2020/21

The Local Council Tax Support Grant of £12,652 for 2020/21 has been confirmed.  This information was noted.

14        To receive item(s) of correspondence (for information only)

There were no items of correspondence.

15        Date and time of next meeting

The next scheduled meeting will be held on Wednesday, 4th March 2020 at 7pm.

 

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 6TH NOVEMBER 2019

1         To record attendance

Present:  Councillors A Hutchison, N Bullock, R Finnigan, J Aveyard, J Sanders, S McGarroch,

D Harrison, J Rodley, W Kidger, S Kimberley, A Dalton, B Kelly, J Senior, O Newton,

D McKenna, I Stone, T Leadley and C Hill (from Min. 7 onwards).

K Oakley – Town Clerk, W Maynard-Light – Deputy Town Clerk, P Compton – Morley Fairtrade Committee and 3 members of the public also attended.

2          To receive and note apologies for absence and consider reasons given for non-attendance

Apologies were received from Councillors C Bell, R Bell, J Harrison, C Taylor, A Rhodes, P Bennett and H Evans.  Any reasons for absence given were considered and noted.

3          Declarations of Disclosable Pecuniary and Other Interests

Cllrs W Kidger, R Finnigan and A Hutchison declared an ‘other’ interest relating to any appropriate LCC items, as they are LCC Ward members.

4          To receive Public Questions (if any pre-notified)

None.

5          To receive Presentation from Mr P Compton, Chairperson of Morley Fairtrade Committee regarding Reconfirming of Fairtrade Status

            Mr P Compton, Chair of Morley Fairtrade Committee attended and gave a short verbal presentation to members regarding the reconfirmation of Fairtrade Status.

Questions were asked and the Town Council expressed thanks to the Committee and confirmed its support of Fairtrade Status. 

6          To receive written application for the office of Town Councillor for the Churwell Ward and to Approve the Co-option of C Hill to fill this vacancy

            The application was noted and it was proposed and agreed to co-opt C Hill to fill the Churwell Ward vacancy.

            A Declaration of Acceptance of Office was signed.

7          To agree Minutes of Full Council meeting held on 4th September 2019

The Minutes of Full Council meeting held on 4th September 2019 were agreed as a true and correct record.

8          To Receive Minutes of Finance, General Purposes & Strategic Committee meeting held on 25th September 2019 and ‘draft’ Minutes of meeting held on 23rd October 2019

An amendment to Minute 4 of the meeting held on 23/10/19 was proposed and agreed, as follows:-

This should read “To approve minutes of meeting held on 25/9/19” and not “24/7/19”.

The following items were considered:-

  • Minute 16 – 25th September 2019

Members to consider and agree item, as per attached report from the Town Clerk and Instaplanta dated 19/9/19 re. expenditure of £11,625 p.a. (excl VAT) in respect of ‘Lengthsman’ provision.  A review will be carried out in March 2020.

  • Minute 16(i) – 23rd October 2019

Members to consider and agree Community Infrastructure Levy (CIL) expenditure of up to £16,000 for Tree-Planting.

The above items were approved.

Subject to the above amendment, the Minutes of Finance, General Purposes & Strategic Committee meeting held on 25th September 2019 and ‘draft’ Minutes of meeting held on 23rd October were received and noted.

9          To Receive ‘draft’ Minutes of Planning Committee meeting held on 17th September 2019

The ‘draft’ Minutes of Planning Committee meeting held on 17th September 2019 were received and noted.

10        To Receive Minutes of Highways and Transportation Committee meeting held on 16/1/19 and ‘draft’ Minutes of the meeting held on 13/2/19  

The Minutes of Highways and Transportation Committee meeting held on 16/1/19 and ‘draft’ Minutes of the meeting held on 13/2/19 were received and noted.

11        To Receive Minutes of Community Development Committee meeting held on 5th September 2019 and ‘draft’ Minutes of meeting held on 3rd October 2019  

The Minutes of Community Development Committee meeting held on 5th September 2019 and ‘draft’ Minutes of meeting held on 3rd October 2019 were received and noted.

12        To receive ‘draft’ Minutes of Audit Committee meeting held on 23rd October 2019

The ‘draft’ Minutes of Audit Committee meeting held on 23rd October 2019 were received and noted. 

13        To agree revisions (in red) to ‘Committees Structure and Delegated Functions’

(i)         Complaints Sub-Committee shall be a sub-committee of the Finance, GP & Strategic Committee

This document, as distributed, was approved. 

14        To note signed approval of Annual Return for financial year ending 31st March 2019 by PKF LLP, External Auditors.  This concludes the financial year ending 31st March 2019

            The signed approval of the 2018/19 AGAR by PKF Littlejohn LLP was noted, which concludes the financial year ending 31st March 2019.

15        To receive verbal update on Local News Provision and members to note the content of the Town Council’s approved ‘Press and Media Policy’

            A proposal was made to remove the wording in section 3.5, as follows:-

“(although Member contact details are in the public domain)”

This was agreed.

The content of the document, as previously approved, was noted.

16        To consider and approve donation of £500 in financial support to Chidswell Action Group to assist with legal costs – it is proposed funds be taken from budget heading ‘4350 – Miscellaneous Planning Expenditure’

            A donation of £500 to Chidswell Action Group to assist with Legal Costs, was proposed and agreed.   Expenditure to be taken from ‘4350 – Miscellaneous Planning Expenditure’.

17        To receive item(s) of correspondence (for information only), as follows:-

(i)         Copy email from YLCA dated 6/9/19 re. ‘NALC – Policy Consultation E-Briefing 09-19 Independent Review Into Local Government Audit’           

The Town Clerk tabled an item of correspondence, as follows:-

(ii)        Email from YLCA dated 5/11/19 re. ‘L01-19 Code of Recommended Practice on Local

Authority Publicity (England)’.

            A copy of this email and attachment had been given out to all members present, prior to the start of the meeting.

Both of the above items of correspondence were noted.

 18        Date and time of next meeting

The next scheduled meeting will be held on Wednesday, 15th January 2020 at 7pm.

 

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 4TH SEPTEMBER 2019    

In the absence of the Cllr A Hutchison, Mayor, and Cllr N Bullock, Deputy Mayor, a nomination was requested to elect a Chairman for this meeting.  A nomination was made in respect of Cllr S Kimberley, this was seconded and all present at the meeting voted in favour.  Cllr S Kimberley therefore chaired this meeting.

Cllr Kimberley verbally reported the resignation of L Beever, the sad death of A Gerhold, the casual vacancy will be dealt with at the November 2019 Council meeting and some forthcoming events.

1         To record attendance
Present:  Councillors J Sanders, S McGarroch, D Harrison, J Rodley, R Bell, W Kidger,

S Kimberley, A Dalton, C Taylor, B Kelly, J Senior, O Newton, D McKenna, A Rhodes, H Evans,

I Stone, M Storey, T Leadley and P Bennett.  K Oakley – Town Clerk, W Maynard-Light – Deputy Town Clerk and a representative from the MP’s office also attended.

2          To receive and note apologies for absence and consider reasons given for non-attendance
Apologies were received from Cllrs N Bullock, A Hutchison, R Finnigan, J Aveyard, J Harrison and C Bell.   Any reasons for absence given were considered and noted.

3          Declarations of Disclosable Pecuniary and Other Interests
Cllr W Kidger declared an ‘other’ interest relating to any appropriate LCC items, as an LCC Ward member.

4          To receive Public Questions (if any pre-notified)

None.

5          To approve Minutes of Full Council meeting held on 26th June 2019

The Minutes of Full Council meeting held on 26h June 2019 were agreed as a true and correct record.

6          To Receive Minutes of Finance, General Purposes & Strategic Committee meeting held on 26th June 2019 and ‘draft’ Minutes of meeting held on 24th July 2019
The Minutes of Finance, General Purposes & Strategic Committee meeting held on 26th June 2019 and ‘draft’ Minutes of meeting held on 24th July 2019 were received and noted.

7          To Receive ‘draft’ Minutes of Planning Committee meeting held on 19/2/19
The ‘draft’ Minutes of Planning Committee meeting held on 16/7/19 were received and noted.

8          To Receive Minutes of Highways and Transportation Committee meeting held on 16/1/19 and ‘draft’ Minutes of the meeting held on 13/2/19
The Minutes of Highways and Transportation Committee meeting held on 16/1/19 and ‘draft’ Minutes of the meeting held on 13/2/19 were received and noted.

9          To Receive ‘draft’ Minutes of Community Development Committee meeting held on 4th July 2019
The ‘draft’ Minutes of Community Development Committee meeting held on 4th July 2019 were received and noted.

10        To receive ‘draft’ Minutes of Audit Committee meeting held on 25th June 2019

The ‘draft’ Minutes of Audit Committee meeting held on 25th June 2019 were received and noted.

11        To adopt updated Financial Regulations (England) updated July 2019

It was agreed that the ‘draft’ updated Financial Regulations – July 2019, as distributed, be adopted.

12        To agree revisions (in red) to ‘Committees Structure and Delegated Functions’

This document, as distributed, was approved.

13        To receive verbal update on B.I.D. for Morley

It was verbally reported that the B.I.D. for Morley has been deferred and that the £10,000 financial provision previously agreed by Full Council is not required at the present time.

14        Date and time of next meeting

The next scheduled meeting will be held on Wednesday, 6th November 2019 at 7pm.

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 26TH JUNE 2019

1         To record attendance

Present: Councillors A Hutchison (Mayor), N Bullock (Deputy Mayor), J Sanders, S McGarroch, D Harrison, J Rodley, J Aveyard, W Kidger, S Kimberley, R Finnigan, A Dalton, C Taylor, B Kelly, J Senior, O Newton, D McKenna, C Bell, A Rhodes, I Stone, L Beever, J Harrison and T Leadley.

K Oakley – Town Clerk, W Maynard-Light – Deputy Town Clerk, R Kennedy – Mayoress and 2 members of the public also attended.

2          To receive and note apologies for absence and consider reasons given for non-attendance

Apologies were received from Cllrs M Storey, R Bell, H Evans and P Bennett.  Any reasons for absence given were considered and noted.

The Mayor gave a verbal report on events recently attended. Cllr A Dalton was congratulated on being awarded the B.E.M.

3          Declarations of Disclosable Pecuniary and Other Interests

Cllrs R Finnigan and W Kidger declared an ‘other’ interest relating to any appropriate LCC items, as they are LCC Ward members.

Cllr L Beever declared a ‘pecuniary’ interest in Minute 15(ii) of the Highways & Transportation Committee meeting held on 12th June 2019.

4          To receive Public Questions (if any pre-notified)

Public Questions had been received from Mr C Bell, as follows:-

  • I note that the annual report and full financial statements for the 2018/19 year are still outstanding. May I request a guarantee from the Town Council that this will be completed with great urgency and that fully itemised returns will be available on request and not merely the brief summary of accounts.

Cllr R Finnigan responded to the question as follows:-

Guaranteed.

  • There is still a discrepancy in public statements about the actual cost and purpose of the ceremonial robes, can the leader of the town council take this opportunity to produce a precise figure and explain exactly who they were purchased for.

Cllr R Finnigan responded to the question as follows:-

The total cost of the robe was £846.90.  It is a mace-bearer’s robe to be worn by an adult and was made by a local seamstress with local materials to support local business and the local economy. It will celebrate Morley Heritage and will promote Morley and give a positive image of the town.

  • The recent minutes for the Finances, General Purposes and Strategic Committee show 3 bills with a combined total well in excess of £600 for chauffeur services for civic transport. Is it really necessary to use such vehicles when many local taxi firms could get the Mayoral group from place to place for barely 20% of the cost. Can the new Mayor give any assurances that this is an area where cost savings will be sought to be made.

Cllr A Hutchison responded to the question as follows:-

Yes.

5          To approve Minutes of Annual Full Council meeting held on 15th May 2019

The Minutes of the Annual Full Council meeting held on 15th May 2019 were agreed as a true and correct record.

6          To consider and approve amended Budget information contained in report from the Town Clerk dated 13th June 2019, together with attached appendixes 1, 2 and 3

            The amended Budget information, as distributed, was approved.

7          To consider and approve the Annual Internal Control Review for 2018/19 carried out by a Member of the Audit Committee and the Town Clerk – see attached copy

The Annual Internal Control Review for 2018/19, carried out by a member of the Audit Committee and the Town Clerk, was considered and approved.

8          To approve the Annual Governance Statement 2018/19 – Section 1 (p.4) of the Annual Governance & Accountability Return for the year ended 31st March 2019 – see attached copy

The Annual Governance Statement 2018/19 – Section 1 (p4) of the Annual Governance & Accountability Return for the year ended 31st March 2019, was approved.

9          To deal with the Accounting Statements for 2018/19 – Section 2 (p.5) of the Annual Governance & Accountability Return for the year ended 31st March 2019 (copy attached), as follows:-           

(i)         Consider the Accounting Statements by the members meeting as a whole;

                        and

            (ii)        Approve the Accounting Statements by resolution;

                        and

(iii)       Ensure the Accounting Statements are signed and dated by the Chairman of this meeting

  • The Accounting Statements for 2018/19 – Section 2 (p.5) of the Annual Governance & Accountability Return y/e 31st March 2019, was considered by all members present.
  • It was resolved to approve the Accounting Statements for 2018/19 – Section 2 (p.5) of the Annual Governance & Accountability Return y/e 31st March 2019.
  • The Accounting Statements for 2018/19 – Section 2 (p.5) of the Annual Governance & Accountability Return have been signed and dated by the Chairman of this meeting.

10        To receive Minutes of Finance, General Purposes & Strategic Committee meeting held on 29th May 2019

The Minutes of Finance, General Purposes & Strategic Committee meeting held on 29th May 2019 were received and noted.

11        To Receive ‘draft’ Minutes of Planning Committee meeting held on 28th May 2019 and ‘draft’ Minutes of meeting held on 18th June 2019  

The minutes of the Planning Committee meeting held on 28th May 2019 and the ‘draft’ minutes of meeting held on 18th June 2019 were received and noted.

12        To Receive Minutes of Highways and Transportation Committee meeting held on 22nd May 2019 and ‘draft’ Minutes of meeting held on 12th June 2019

The Minutes of Highways and Transportation Committee meeting held on 22nd May 2019 and ‘draft’ Minutes of meeting held on 12th June 2019 were received and noted.

13        To Receive Minutes of Community Development Committee meeting held on 6th June 2019

The Minutes of Community Development Committee meeting held on 6th June 2019 were received and noted.

14        To receive ‘draft’ minutes of the Audit Committee meeting held on 12th June 2019

 

15        To receive and note information contained in Yorkshire Internal Audit Services report dated 9th May 2019 and to further discuss point 2} ‘Year End Balances’

            Information contained in this report was received and noted.  No further discussion was held.

   16        To formally ratify Resolution send to Yorkshire Local Councils Associations by deadline date of 20th June 2019, as follows:-

“This Council supports the lobbying of Parliament to find out whether later legislation has overridden provisions within the LGA 1894 (s.8) which debarred Town & Parish Council’s from making payments towards works on church or ecclesiastical charity properties.  Should it be found that the LGA 1894 (s.8) remains in force, this Council requests that, if necessary, new legislation be enacted to allow Town & Parish Council’s to make payments towards works on church or ecclesiastical charity properties.”

The Resolution above, was agreed.

17        To formally adopt Disciplinary and Grievance Procedures – see attached ‘draft’ copies

            It was proposed and agreed to adopt the Disciplinary and Grievance Procedures, as distributed.

18        To discuss and agree making the Staffing Sub-Committee a Standing Committee, becoming the Staffing Committee and approve Terms of Reference for Staffing Committee – see attached ‘draft’

            It was agreed that the “Staffing Sub-Committee” becomes the Staffing Committee and the Terms of Reference, as distributed, were approved.

19        To formally appoint Town Clerk to attend YLCA Leeds Branch Meetings on behalf of the Town Council in 2019/20

It was proposed and agreed that the Town Clerk attends future YLCA Branch Meetings to represent the Town Council in 2019/20.

Councillor W Kidger left the meeting at this point.

20        To discuss closure of Morley Observer & Advertiser and further local news provision in Morley – Cllr A Dalton

Following a presentation by Cllr A Dalton, Cllr R Finnigan, Chairman of the Finance, GP & Strategic Committee undertook to discuss this matter further.

21        Date and time of next meeting

The next scheduled meeting will be held on Wednesday, 4th September 2019 at 7pm.

 

MINUTES OF THE EXTRAORDINARY FULL COUNCIL MEETING HELD ON

WEDNESDAY, 24TH APRIL 2019

1          Attendance and Apologies for Absence

Present:Councillors R Bell (Mayor), L Beever, R Finnigan, R Gettings, J Rodley, S Kimberley, J Aveyard, A Rhodes, W Whitehead, A Hutchison, H Evans, W Kidger,

C Taylor, S Varley, J Elliott, C Windle, N Bullock, A Dalton, C Hill and D Harrison.

K Oakley – Town Clerk and 1 member of the public also attended.

2          To receive and note apologies for absence and consider reasons given for non-attendance

Apologies were received from Cllrs J Sanders, S McGarroch and J Harrison.  Any reasons given for non-attendance were noted.

3          Declarations of Pecuniary and Other Interests

Cllrs A Hutchison, J Elliott, W Kidger and R Gettings declared an ‘other’ interest, in any appropriate items as Leeds City Council Ward Members.

4          To consider and agree an amendment to the apportionment of the funding of £10,000 to support the Morley Business Improvement District (B.I.D.), as agreed at the Full Council meeting held on 6/1/19, as follows:-

(i)         £5,000 to cover the cost of a ballot

(ii)        £5,000 to cover the relevant Legal costs

The original amounts agreed were as follows:-

  • £8,000 to cover the cost of a ballot
  • £2,000 to cover the relevant Legal costs

Following some questions/comments, the above amounts of £5,000 to cover the cost of a ballot and £5,000 to cover the relevant Legal costs, were agreed.

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 6TH MARCH 2019  

1                 To Record Attendance
Present:  Councillors R Bell (Mayor), L Beever (Deputy Mayor), J Sanders, W Whitehead, S McGarroch, H Evans, D Harrison, J Rodley, C Hill, J Aveyard, J Elliott, W Kidger, S Kimberley, H Bell, R Finnigan, A Dalton, N Bullock, C Windle, S Varley, C Taylor and J Harrison.

K Oakley – Town Clerk, W Maynard-Light – Deputy Town Clerk, Cllr T Leadley (Morley North) and 1 member of the public also attended.

2          To Receive and Note Apologies for Absence and Consider Reasons Given for Non-Attendance
Apologies were received from Cllrs R Gettings, A Hutchison, J Foley and D Marshall.   Any reasons for absence given were noted.

3.         To Receive Mayor’s Announcements
The Mayor gave a verbal report on events recently attended.

4.         Declarations of Disclosable Pecuniary and Other Interests
Cllrs J Elliott and W Kidger declared an ‘other’ interest relating to any appropriate LCC items, as they are LCC Ward members.

5          To receive Public Questions (if any pre-notified)

There were no public questions.

6          Presentation on behalf of the Jane Tomlinson Appeal by Rachel Sims

R Sims was unable to attend.

7          To Approve Minutes of Full Council meeting held on 9th January 2019                                                                                                                                                                 The Minutes of Full Council meeting held on 9th January 2019 were agreed as a true and correct record.

8          To Receive Minutes of Finance, General Purposes & Strategic Committee meeting held on 2/1/19
The Minutes of Finance, General Purposes & Strategic Committee meeting held on 2/1/19 were received and noted.

9          To Receive ‘draft’ Minutes of Planning Committee meeting held on 19/2/19
The ‘draft’ Minutes of Planning Committee meeting held on 19/2/19 were received and noted.

10        To Receive Minutes of Highways and Transportation Committee meeting held on 16/1/19 and ‘draft’ Minutes of the meeting held on 13/2/19
The Minutes of Highways and Transportation Committee meeting held on 16/1/19 and ‘draft’ Minutes of the meeting held on 13/2/19 were received and noted.

11        To Receive Minutes of Community Development Committee meeting held on 3/1/19 and ‘draft’ Minutes of the meeting held on 7/2/19
The Minutes of Community Development Committee meeting held on 3/1/19 and ‘draft’ Minutes of the meeting held on 7/2/19 were received and noted.

12        To receive items of correspondence (for information only)

There were no items of correspondence.

13        Date and time of next meeting

The next scheduled meeting will be the Annual Full Council meeting to be held on Wednesday, 15th May 2019 at 7pm.

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 9TH JANUARY 2019

In the absence of the Town Clerk and Deputy Town Clerk, Councillor J Harrison took the minutes.

1.          To Record Attendance
Present:  Councillors R Bell (Mayor), L Beever (Deputy Mayor), J Sanders, W Whitehead, S McGarroch, H Evans, D Marshall, D Harrison, J Rodley, C Hill, J Aveyard, J Elliott, W Kidger, S Kimberley, H Bell, R Finnigan, A Dalton, A Rhodes, N Bullock, C Windle and J Harrison.

C Bell (Mayoress) and 1 member of the public also attended.

2          To Receive and Note Apologies for Absence and Consider Reasons Given for Non-Attendance
Apologies were received from Cllrs R Gettings, A Hutchison and C Taylor.  Reasons given were noted.

3.         To Receive Mayor’s Announcements
The Mayor had visited the primary schools for their Christmas performances, plays and nativities.

The ‘Mayoress at Home’ will be held on Saturday, 16 March 2019.

The Mayor’s Ball will be held on Saturday, 13 April 2019 in Morley Town Hall.

The Mayor also congratulated Councillor Shirley Varley on her becoming an Alderman of Leeds.

4.         Declarations of Disclosable Pecuniary and Other Interests
Cllrs J Elliott and W Kidger declared an ‘other’ interest relating to any appropriate LCC items, as they are all Ward members.

Cllr S Varley declared an ‘other’ interest as an Alderman of Leeds.

5          To receive Public Questions (if any pre-notified)

There were no public questions.

6          To Approve ‘draft’ Minutes of Full Council meeting held on 7th November 2018

The ‘draft’ Minutes of Full Council meeting held on 7th November 2018 were received and noted.

7          To Receive Minutes of Finance, General Purposes & Strategic Committee meeting held on 28/11/18 and the ‘draft’ minutes of the meeting held on 2/1/19
The Minutes of Finance, General Purposes & Strategic Committee meeting held on 28/11/18 and the ‘draft’ minutes of the meeting held on 2/1/19 were received and noted.

8          To Receive ‘draft’ Minutes of Planning Committee meeting held on 27/11/18
The ‘draft’ Minutes of Planning Committee meeting held on 27/11/18 were received and noted.

9          To Receive ‘draft’ Minutes of Highways and Transportation Committee meeting held on 14/11/18
The ‘draft’ Minutes of Highways and Transportation Committee meeting held on 14/11/18 were received and noted.

10        To Receive ‘draft’ Minutes of Community Development Committee meeting held on 8/11/18
The ‘draft’ Minutes of Community Development Committee meeting held on 8/11/18 were received and noted.

11        To Receive ‘draft’ Minutes of Audit Committee meeting held on 7/11/18

The ‘draft’ Minutes of Audit Committee meeting held on 7/12/18 were received and noted.

12        To consider proposal from Cllr R Finnigan for additional funding of £10,000 to support the Morley Business Improvement District process, as follows:-

(i)         £8,000 to cover the cost of a ballot

(ii)        £2,000 to cover the relevant Legal costs.

These amounts were agreed at a meeting of the Finance, General Purposes and Strategic Committee meeting held on 18/7/18, item 12 and referred to Full Council for ratification

The above items of additional funding for the Morley Business Improvement District were proposed and agreed.

13        To approve Budgets for 2019/20

The Budgets for 2019/20 were proposed and agreed.

14        To agree Precept of £204,379 for 2019/20

The Precept of £204,379 for 2019/20 was proposed and agreed.

15        To note amount of “anticipated” Local Council Tax Support Grant from Leeds City Council for 2019/20 of £12,441

The ‘anticipated’ Local Council Tax Support Grant of £12,441 was noted.

16        To receive update on Fairtrade Town status – Cllr S McGarroch

Cllr McGarroch gave a verbal report on this item.  The initiative had been embraced by the Churches Together, Morley Town Council, local businesses and political parties.  An outreach programme will be ‘rolled out’ to local schools and the press coverage on the initiative had been positive.  Cllr McGarroch called on the Council to approve the achievement to date and continue their support.

Cllr R Finnigan proposed a vote of thanks for the work done.

Cllr J Aveyard informed members the new boundary signs would support the initiative by the inclusion of “An Independent Fairtrade Town” word on the new signs.

17        To receive items of correspondence (for information only)

There were no items of correspondence.

18        Date and time of next meeting

The date of the next meeting was agreed to be held on Wednesday, 6th March 2019.

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 7TH NOVEMBER 2018

The Chairman requested members present observe a ‘minute’s silence’ in memory of Frank Tighe (former Mayor of Morley), Irene Morley and Tony Elliott.

1          To Record Attendance
Present:  Councillors R Bell (Mayor), L Beever (Deputy Mayor), J Sanders, W Whitehead,

S McGarroch, H Evans, C Taylor, A Hutchison, R Gettings, S Varley, D Harrison, J Rodley,

C Hill, J Aveyard, J Elliott, W Kidger, S Kimberley, H Bell, R Finnigan, A Dalton, A Rhodes,

N Bullock, and C Windle.

Cllr T Leadley (Morley North, LCC), C Bell (Mayoress), W Maynard-Light (Deputy Town Clerk) and 2 members of the public also attended.

2          To Receive and Note Apologies for Absence and Consider Reasons Given for Non-Attendance
Apologies were received from Cllrs D Marshall, J Harrison and J Foley.  Reasons given were noted.

3.         Declarations of Disclosable Pecuniary and Other Interests
Cllrs A Hutchison, R Gettings J Elliott and W Kidger declared an ‘other’ interest relating to any appropriate LCC items, as they are all Ward members.

4          To receive Public Questions (if any pre-notified)

There were no public questions.

5.         To approve ‘draft’ minutes of the Full Council meeting held on 4th July 2018

The minutes of the Full Council Meeting held on 4th July 2018 were agreed as a true and correct record.

6          To receive Minutes of Finance, General Purposes & Strategic Committee meeting held on 18th July 2018 ‘draft’ Minutes of the meeting held on 17th October 2018

The Minutes of Finance, General Purposes & Strategic Committee meeting held on 18th July 2018 and the ‘draft’ minutes of the meeting held on 17th October 2018 were received and noted.

7          To receive Minutes of Planning Committee meeting held on 17th July 2018 and ‘draft’ Minutes of meeting held on 16th October 2018

The minutes of the Planning Committee meeting held on 17th July 2018 and ‘draft minutes of the meeting held on 16th October 2018 were received and noted.

8          To receive Minutes of Highways and Transportation Committee meeting held on

25th July 2018, Minutes of Extraordinary meeting held on 1st August 2018, Minutes of the meeting held on 12th September 2018 and ‘draft’ Minutes of meeting held on 10th October 2018

The minutes of the Highways and Transportation Committee meeting held on 25th July 2018, Minutes of Extraordinary meeting held on 1st August 2018, Minutes of the meeting held on 12th September 2018 and ‘draft’ Minutes of meeting held on 10th October 2018 were received and noted.

9          To receive Minutes of Community Development Committee meeting held on

13th September 2018 and ‘draft’ Minutes of meeting held on 4th October 2018

The minutes of the Community Development Committee meeting held on 13th September 2018 and ‘draft’ Minutes of meeting held on 4th October 2018 were received and noted.

10        To approve appointment of Cllr Julian Rodley to membership of Community Development Committee

The appointment of Councillor Julian Rodley to the Community Development Committee was ratified.

11        To approve amended Town Council Standing Orders, including updates regarding ‘Procurement’ regulations (includ3ed in NALC LTN 87 – Procurement)

The amended standing orders were approved and accepted.

12        To note signed approval of Annual Return for financial year ending 31st March 2018 by PKF Littlejohn LLP, External Auditor.  This concludes the financial year ending

31st March 2018

The audited annual return for financial year ending 31st March 2018 was approved and accepted.

13.       To receive update on staffing of Town Council office

Cllr Finnigan advised members the Staffing Sub-Committee held a meeting, where it was  agreed that in view of the fact that Town Clerk’s earliest return to work would be the end of January 2019, additional staffing would be provided by Pat May (Clerk to Gildersome Parish Council) on an ‘as and when required’ basis and the salary of the Deputy Town Clerk’s salary should reflect the increase in responsibility and workload from the date the Town Clerk’s sickness period commenced.

14        To receive items of correspondence (for information only)

There were no items of correspondence.

15        Date and time of next meeting

The date of the next meeting was agreed to be held on Wednesday, 9th January 2019.

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 4TH JULY 2018

In the absence of the Mayor, Cllr R Bell, the Deputy Mayor, Cllr L Beever chaired the meeting.

1          Attendance and Apologies for Absence
Present:  Councillors L Beever (Deputy Mayor), R Finnigan, C Taylor, R Gettings,

S Kimberley, J Aveyard, J Sanders, D Harrison, S McGarroch, N Bullock, C Windle,

J Jackson, C Hill, A Dalton, D Marshall, W Whitehead, A Hutchison, H Bell, J Harrison,

J Rodley, J Elliott and W Kidger.

Cllr T Leadley (Morley North, LCC), K Oakley – Town Clerk, W Maynard-Light – Deputy Town Clerk and 2 members of the public also attended.

Apologies were received from Councillors R Bell, S Varley and H Evans.

2          Declarations of Disclosable Pecuniary and Other Interests
Cllrs A Hutchison, R Gettings J Elliott and W Kidger declared an ‘other’ interest relating to any appropriate LCC items, as they are all Ward members.

3          To receive Public Questions (if any pre-notified)

None.

4          To approve the minutes of the Extraordinary Full Council meeting held on 6th June 2018

The minutes of the Extraordinary Full Council Meeting held on 6th June 2018 were agreed as a true and correct record.

5          To receive Minutes of Finance, General Purposes & Strategic Committee meeting held on 23rd May 2018 and ‘draft’ Minutes of the meeting held on 27th June 2018

The Minutes of Finance, General Purposes & Strategic Committee meeting held on 23rd May 2018 were received and noted.

The ‘draft’ Minutes of Finance, General Purposes & Strategic Committee meeting held on

27th June 2018 were received and noted.

Minute 8 – To consider and approve expenditure of £6,000 being one-third of the total cost of £18,000 in respect of refurbishment of Morley War Memorial, Scatcherd Park.  Expenditure to be taken from CIL Funds (Note: Members’ approval is subject to confirmation from Leeds CC that CIL Funds can be used in this way.  The Town Clerk has sought permission via Corporate Financial Management and City Development),

Following a discussion, this expenditure was agreed.

Minute 18(ii) – To consider and approve expenditure of £6,000.00 re. improvement works to grass verges on Dewsbury Road, Tingley.

This item was previously discussed at the 23/5/18 meeting and referred to the Highways & Transportation Committee for consideration and report back.

As the work has already been completed, this is considered retrospective, however, the above item of CIL expenditure was supported, but will require ratification by Full Council.

Following a lengthy discussion, this item was put to the vote and a recorded vote was requested.

For                   16

Against              4

Abstentions       2

Therefore, this item of expenditure was agreed.

6          To receive Minutes of Planning Committee meeting held on 29th May 2018 and ‘draft’ Minutes of meeting held on 19th June 2018

The minutes of the Planning Committee meeting held on 29th May 2018 and ‘draft minutes of the meeting held on 19th June 2018 were received and noted.

7          To receive Minutes of Highways and Transportation Committee meeting held on 16th May 2018 and ‘draft’ Minutes of meeting held on 20th June 2018

The minutes of the Highways and Transportation Committee meeting held on 16th May 2018 and the ‘draft’ minutes of the meeting held on 20th June 2018 were received and noted.

8          To receive Minutes of Community Development Committee meeting held on 3rd May 2018 and ‘draft’ Minutes of meeting held on 7th June 2018

The minutes of the Community Development Committee meeting held on 3rd May 2018 and the ‘draft’ minutes of the meeting held on 7th June 2018 were received and noted.

9          To Review Town Council’s Press & Media Policy for 2018/19

The Town Council’s Press and Media Policy was reviewed and noted.

10        To approve ‘draft’ Records Management Policy

The ‘draft’ Records Management Policy was approved and agreed.

11        To receive items of correspondence (for information only)

(i)         Email dated 3/7/18 from YLCA.

This item of correspondence was noted.

12        Date and time of next meeting

The date of the next meeting to be advised.

 

 

MINUTES OF THE EXTRAORDINARY FULL COUNCIL MEETING HELD ON

WEDNESDAY, 6TH JUNE 2018

1          Attendance and Apologies for Absence

Present:  Councillors R Bell (Mayor), L Beever, S Kimberley, J Aveyard, D Marshall,

A Rhodes, W Whitehead, J Sanders, A Hutchison, C Taylor, J Harrison, S Varley, J Elliott,

C Windle, N Bullock, A Dalton, C Hill, S McGarroch and D Harrison.

Apologies were received from Cllrs W Kidger, R Gettings, R Finnigan, J Jackson and H Bell.

2          Declarations of Pecuniary and Other Interests

Cllrs A Hutchison and J Elliott declared an ‘other’ interest, in any appropriate items as Leeds City Council Ward Members.

3          To approve Adoption of revised Standing Orders

Copies of the ‘draft’ revised Model Standing Orders had been distributed to members.

A question was asked regarding standing order 25; the Town Clerk undertook to clarify this with YLCA and report back to the next meeting.  It was proposed and agreed to adopt Model Standing Orders 2018 (England).

4          To receive ‘draft’ Minutes of Audit Committee meeting held on 8th May 2018

            The Minutes of the Audit Committee meeting held on 8th May 2018 were received and noted.

 5          To consider the findings of the Annual Internal Control Review for 2017/18 carried out by a Member of the Audit Committee and the Town Clerk

The information contained in the Annual Internal Control Review for 2017/18 was considered, received and noted.

6          To approve the Annual Governance Statement 2017/18 – Section 1 of the Annual Governance & Accountability Return for the year ended 31st March 2018

It was proposed and agreed to approve the Annual Governance Statement 2017/18 – Section 1 of the Annual Governance & Accountability Return for the year ended

31st March 2018.  Questions 1-8 were to be answered ‘yes’, question 9 is N/A.

7          To deal with the Accounting Statements for 2017/18 – Section 2 of the Annual Governance & Accountability Return, as follows:-

(i)         Consider the Accounting Statements by the members meeting as a whole

                        The Accounting Statements for 2017/18 were considered by all members present

and

(ii)        Approve the Accounting Statements by Resolution

It was resolved that the Accounting Statements for 2017/18 be approved

and

(iii)       Ensure the Accounting Statements are signed and dated by the Chairman of this meeting.

            This was done following the meeting.

8          To deal with matters concerning General Data Protection Regulations (w.e.f. 25th May 2018), as follows:-

(i)         To discuss the appointment of a Data Protection Officer (item deferred from meeting held on 9th May 2018)

The Town Clerk suggested that this item be deferred until costings were available from YLCA re. the provision of a DPO Service.

(ii)        To approve a Document Storage and Disposal Policy

                        The document distributed was proposed and agreed.

            (iii)       To approve use of the following:-

  •      Privacy Notice – staff
  •      Privacy Notice – general
  •      Consent Form
  •      Revised and updated Inventory of Data Captured, Stored and Processed

It was proposed and agreed that the above forms (a) to (d) be used by Morley Town Council.

9          Date and time of next meeting

            The next scheduled Full Council meeting will take place on Wednesday, 4th July 2018.

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON

WEDNESDAY, 7TH MARCH 2018

1          Attendance and Apologies for Absence

Present:  Councillors R Finnigan (Mayor), R Bell, C Taylor, R Gettings, S Kimberley,

J Aveyard, S Varley, J Sanders, D Harrison, L Beever, H Evans, S McGarroch, N Bullock,

C Windle, J Jackson, C Hill, A Dalton, D Marshall, W Whitehead, J Elliott and W Kidger.

L Finnigan (Mayoress), C Bell (Deputy Mayoress), Cllr T Leadley (Morley North Ward, LCC), and a representative from the MPs office also attended.

Apologies were received from Councillors N Dawson, A Hutchison, H Bell, A Rhodes and J Harrison.

2          To receive Mayor’s Announcements

The Mayor requested volunteers for the Schools Music Festival, 24/3/18.

The Mayor extended his thanks to the Mayoress, Deputy Mayoress and the Clerks for a successful Mayoress “At Home” 27/1/18, raising over £1,000 for the Mayor’s charities.

The Mayor’s annual dinner will be held on Saturday, 14/4/18 at Thornfield House, Bruntcliffe Road.

3          Declarations of Disclosable Pecuniary and Other Interests

Cllrs R Finnigan, R Gettings J Elliott and S Varley declared an ‘other’ interest relating to any appropriate LCC items, as they are all Ward members.

         To consider and approve six month’s leave of absence for Cllr N Dawson (note: the six months period will commence from the date of the last meeting attended, i.e. 5th October 2017)

This item was agreed.

 5          To receive Public Questions (if any pre-notified)

            None.

6          To approve the minutes of the Full Council meeting held on 17th January 2018

The minutes of the Full Council Meeting held on 17th January 2018 were agreed as a true and correct record.

7          To receive ‘draft’ minutes of Planning Committee meeting held on 20th January 2018

The ‘draft’ minutes of the Planning Committee meeting held on 20th January 2018 were received and noted.

 8          To receive ‘draft’ Minutes of Community Development Committee meeting held on

1st February 2018

The ‘draft’ minutes of the Community Development Committee meeting held on 1st February 2018 were received and noted.

9          To receive Minutes of Highways and Transportation Committee meeting held on

10th January 2018 and ‘draft’ Minutes of meeting held on 14th February 2018

The minutes of the Highways and Transportation Committee meeting held on

10th January 2018 and the ‘draft’ minutes of the meeting held on 14th February 2018 were received and noted.

10        To approve appointment of Cllr Charlotte Hill to membership of Planning Committee

            This item was agreed.

 11        To discuss proposal re. Town Council Ambassadors – Cllr R Gettings

            Cllr Gettings gave a verbal report on this item.          

12        To receive a verbal update on ‘Morley Fairtrade’ – Cllr R Finnigan

            Cllr Finnigan gave a verbal update and informed members the coffee morning would take place on Saturday, 10th March in St Mary’s, Morley.

13        To consider information contained in email dated 17/1/18 from Yorkshire Local Councils Associations re. ’Dementia Friendly Councils’

Cllr Finnigan gave a verbal update on this item.  Cllr Hill offered contact details for Dementia training.

14        To receive items of correspondence (for information only)

There were no items of correspondence.

15        Date and time of next meeting

            The date of the next meeting to be advised.

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON WEDNESDAY, 17TH JANUARY 2018       

1          Attendance and Apologies for Absence
Present:  Councillors R Finnigan (Mayor), R Bell, C Taylor, A Rhodes, R Gettings,

S Kimberley, J Aveyard, S Varley, H Bell, J Sanders, D Harrison, L Beever, H Evans, J Elliott,

J Harrison, S McGarroch, N Bullock, C Windle and A Dalton.

K Oakley – Town Clerk and W Maynard-Light – Deputy Town Clerk,

L Finnigan (Mayoress), C Bell (Deputy Mayoress) and Cllr T Leadley (Morley North Ward, LCC), also attended.

Apologies were received from Councillors W Whitehead, N Dawson, D Marshall, J Jackson,

W Kidger and A Hutchison.

 

2          To receive Mayor’s Announcements

The Mayor reported on his attendance at various events. The very best wishes of all members of the Town Council were expressed to Cllr N Dawson for his speedy recovery, and to Cllr D Marshall and his wife, Cynthia, who are both unwell.

 

3          Declarations of Disclosable Pecuniary and Other Interests
Cllrs R Finnigan, R Gettings J Elliott and S Varley declared an ‘other’ interest relating to any appropriate LCC items, as they are all Ward members.

4          To receive Public Questions (if any pre-notified)

None.

5          To approve the minutes of the Full Council meeting held on 1st November 2017

The minutes of the Full Council Meeting held on 1st November 2017 were agreed as a true and correct record.

6          To receive minutes of the Finance, General Purposes & Strategic Committee meeting held on 30th November 2017 and ‘draft’ minutes of meeting held on 4th January 2018

The minutes of the Finance, General Purposes & Strategic Committee meeting held on

30th November 2017 and ‘draft’ minutes of meeting held on 4th January 2018, were received and noted.

7          To receive minutes of Planning Committee meetings held on 21st November and

19th December 2017 and ‘draft’ minutes of meeting held on 9th January 2018

The minutes of the Planning Committee meetings held on 21st November and 19th December 2017 and ‘draft’ minutes of meeting held on 9th January 2018 were received and noted.

8          To receive minutes of Community Development Committee meeting held on

2nd November 2017 and ‘draft’ minutes of meeting held on 4th January 2018

The minutes of Community Development Committee meeting held on 2nd November 2017 and ‘draft’ minutes of the meeting held on 4th January 2018 were received and noted.

9          To receive minutes of Highways and Transportation Committee meeting held on

15th November 2017 and ‘draft’ minutes of Extraordinary meeting held on 19th December 2017

The minutes of the Highways & Transportation Committee meeting held on 15th November 2017 and the ‘draft’ minutes of Extraordinary meeting held on 19th December 2017 were received and noted.

10        To receive ‘draft’ Minutes of Audit Committee meeting held on 21st November 2017

The ‘draft’ Minutes of the Audit Committee meeting held on 21st November 2017 were received and noted.

11        To receive a verbal update on ‘Morley Fairtrade’ – Cllr R Finnigan

Cllr R Finnigan is standing-in for Cllr N Dawson on the ‘Morley Fairtrade’ Steering Group, until Cllr Dawson is well enough to return.

Cllr Finnigan reported on his recent attendance at a meeting and updated members on progress.

12        To consider and approve completion of Letter of Agreement re. Town Centre wi-fi with Morley Town Council as lead partner

Members had been provided with a ‘draft’ copy of the Agreement.  It was proposed and agreed that the ‘draft’ letter be approved for signature on behalf of the Town Council.

13        To approve Budgets for 2018/19 – see attached report and information from Town Clerk

Budget information for 2018/19 had been sent to all members.  The budget information, as distributed, was proposed, seconded and approved.

14        To agree Precept of £204,379 for 2018/19

A Precept of £204,379 for 2018/19, was agreed.

15        To note amount of “anticipated” Local Council Tax Support Grant from Leeds CC for 2018/19 of £13,479

The “anticipated” Local Council Tax support Grant of £13,479 for 2018/19 was noted.

16        To receive items of correspondence

(i)         Email 22/12/17 from YLCA, re. ‘Raising Awareness of the Potential for Bird Flu’ – copy attached.

(ii)        Email 22/12/17 from YLCA, re. ‘Application of Referendum Principles in the Next Three Years’ – copy attached.

(iii)       WRU p.4 – ‘Know Your Council’s Code of Conduct’ – see attached copy and attached Legal Topic Note (LTN) 80 issued in November 2012.

The above items of correspondence were noted.

17        Date and time of next meeting

The date of the next scheduled Full Council meeting is Wednesday, 7th March 2018 at 7pm.

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON WEDNESDAY, 1ST NOVEMBER 2017

1          Attendance and Apologies for Absence

Present:  Councillors R Finnigan (Mayor), R Gettings, S Kimberley, J Aveyard, A Hutchison, S Varley, J Sanders, W Whitehead, D Harrison, L Beever, H Evans, J Elliott, J Harrison, S McGarroch, D Marshall, J Jackson, C Windle, A Dalton, N Bullock (late arrival) and W Kidger (late arrival).  K Oakley – Town Clerk and W Maynard-Light – Deputy Town Clerk also attended.

Apologies were received from Councillors C Taylor, R Bell, A Rhodes and N Dawson.

2          To receive Mayor’s Announcements

The Mayor reported on his attendance at various events.

Cllrs N Bullock and W Kidger arrived at this point.

3          Declarations of Disclosable Pecuniary and Other Interests

Cllrs R Finnigan, R Gettings J Elliott and S Varley declared an ‘other’ interest relating to any appropriate LCC items, as they are all ward members.

Cllr A Dalton declared a ‘pecuniary’ interest in agenda item 8 – Community Development Committee meeting minutes of 5th October 2017, as he is a member of the applicant organisation.

Cllrs S Kimberley, A Hutchison, S Varley, J Elliott and D Harrison declared an ‘other’ interest in agenda item 8 – Community Development Committee meeting minutes of 5th October 2017, as they are all members of the RSSG.

4          To receive Public Questions (if any pre-notified)

            None.

5          To approve the minutes of the Full Council meeting held on 6th September 2017

The minutes of the Full Council Meeting held on 6th September 2017 were agreed as a true and correct record.

6          To receive minutes of the Finance, General Purposes & Strategic Committee meeting held on 21st September 2017 and ‘draft’ minutes of meeting held on 19th October 2017

The minutes of the Finance, General Purposes & Strategic Committee meeting held on 21st September 2017 and ‘draft’ minutes of meeting held on 19th October 2017, were received and noted.

Minute 10 – 21/9/17

Members to consider and agree item, as per attached report from Town Clerk re. expenditure in respect of proposed Arts Space.  It was agreed that the £25,000 contribution towards the proposed Arts Space be taken from 2017/18 Reserves and not the ‘Major Projects’ budget, as previously agreed.

Minute 11 – 21/9/17

It was agreed that an additional grant of £2,000 be given to the Royal Society of St George from Reserves in the 2017/18 financial year.

7          To receive minutes of Planning Committee meeting held on 19th September 2017 and ‘draft’ minutes of meeting held on 17th October 2017  

The minutes of the Planning Committee meeting held on 19th September 2017 and ‘draft’ minutes of meeting held on 17th October 2017 were received and noted. 

8          To receive minutes of Community Development Committee meeting held on 7th September 2017 and ‘draft’ minutes of meeting held on 5th October 2017

The minutes of Community Development Committee meeting held on 7th September 2017 and ‘draft’ minutes of the meeting held on 5th October 2017 were received and noted.

9          To receive minutes of Highways and Transportation Committee meeting held on 13th September 2017 and ‘draft’ minutes of meeting held on 11th October 2017

The minutes of the Highways & Transportation Committee meeting held on 13th September 2017 and the ‘draft’ minutes of meeting held on 11th October 2017 were received and noted.

10        To note information contained in attached report from Town Clerk re. Enforcement Officer, and associated expenditure

The information contained in a report from the Town Council re. Enforcement Officer and associated expenditure, was noted.

11        To receive items of correspondence

None received.

12        Date and time of next meeting

The date of the next scheduled Full Council meeting is Wednesday, 17th January 2018 at 7pm.

 

 

MINUTES OF THE FULL COUNCIL MEETING HELD ON WEDNESDAY, 6TH SEPTEMBER 2017

1          Attendance and Apologies for Absence
Present:  Councillors R Finnigan (Mayor), R Gettings, S Kimberley, J Aveyard, S Varley, J Sanders, W Whitehead, L Beever, R Bell, J Elliott, W Kidger, S McGarroch, D Marshall, J Jackson, N Bullock, D Harrison, H Bell, N Dawson, C Windle and A Dalton.

K Oakley – Town Clerk, W Maynard-Light – Deputy Town Clerk and Cllr T Leadley (Morley North ward) also attended.

Apologies were received from Councillors H Evans, J Harrison, A Rhodes and A Foster.

2          To receive Mayor’s Announcements

The Mayor reported on his attendance at various events.

3          Declarations of Disclosable Pecuniary and Other Interests
Cllrs R Finnigan, R Gettings J Elliott, N Dawson and S Varley declared an ‘other’ interest relating to any appropriate LCC items, as they are all ward members.

4          To receive Public Questions (if any pre-notified)

None.

5          Presentation by R Kennedy – Town Centre Manager

R Kennedy attended and gave a short presentation on the Business Improvement District proposals and the situation regarding volunteers for Town Council events.

6          To approve the minutes of the Full Council meeting held on 5th July 2017

The minutes of the Full Council Meeting held on 5th July 2017 were agreed as a true and correct record.

7          To receive minutes of the Finance, General Purposes & Strategic Committee meeting held on 29th June 2017 and ‘draft’ minutes of meeting held on 27th July 2017

A question was asked regarding Minute 5 (27/7/17) – Enforcement Officer.  Cllr R Finnigan provided a verbal update and it is hoped that the position will commence on 1st October 2017.

The minutes of the Finance, General Purposes & Strategic Committee meeting held on 29th June 2017 and ‘draft’ minutes of meeting held on 27th July 2017, were received and noted.

8          To receive minutes of Planning Committee meeting held on 18th July 2017 and ‘draft’ minutes of meeting held on 15th August 2017

The minutes of the Planning Committee meeting held on 18th May 2017 and ‘draft’ minutes of meeting held on 15th August 2017 were received and noted.

9          To receive ‘draft’ minutes of Community Development Committee meeting held on 6th July 2017  

Cllr Dawson pointed out that he attended the meeting held on 6th July 2017, but this is not recorded in the minutes.
Subject to the  above amendment, the ‘draft’ minutes of the Community Development Committee meeting held on 6th July 2017 were received and noted.

10        To receive ‘draft’ minutes of Highways and Transportation Committee meeting held on 19th July 2017 

The ‘draft’ minutes of the Highways & Transportation Committee meeting held on 19th July 2017 were received and noted.

11        To note signed approval of Annual Return for financial year ending 31st March 2017 by PKF Littlejohn LLP, External Auditors.  This concludes the financial year ending 31st March 2017

The Annual Return for financial year ending 31st March 2017, approved by PKF Littlejohn LLP, External Auditors, was noted.

12        To approve arrangements for consideration of CIL expenditure

A report had been prepared and distributed by the Town Clerk, setting out a procedure for dealing with CIL expenditure.

It was proposed and agreed that the Finance, General Purposes & Strategic Committee deals with the consideration of CIL expenditure, in accordance with existing Financial Regulations.

13        To review ‘Committees’ Structure and Delegated Functions’

In light of item 12 above, the ‘Committees’ Structure and Delegated Functions’ was reviewed, with an addition under ‘Finance, General Purposes & Strategic Committee’ relating to CIL expenditure.

14        To approve Annual Report for 2016/17

The ‘draft’ Annual Report for 2016/17 sent out to all members, was approved for distribution.

15        To receive items of correspondence

None received.

16        Date and time of next meeting

The date of the next scheduled Full Council meeting is Wednesday, 1st November 2017 at 7pm.

 

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WELCOME FROM THE MAYOR OF MORLEY

At the meeting held on 15th May 2019, Councillor Andrew Hutchison was elected as Mayor for the 2019/20 municipal year.