AGM / Annual Report

Copies of the Annual Report for the relavent Municipal Year can be downloaded here.

THE ANNUAL MEETING OF MORLEY TOWN COUNCIL TO BE HELD ON WEDNESDAY, 4TH MAY 2016 AT 7.00 PM IN THE COUNCIL CHAMBER, MORLEY TOWN HALL

AGENDA

1 To Elect Town Mayor

2 To Have Declaration of Acceptance of Office signed by newly-elected Town Mayor

3 To Elect Deputy Town Mayor

4 To Record Attendance and Receive Apologies for Absence

5 To Receive Declarations of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the member wishes to declare in the public interest, in accordance with paragraphs 19 to 20 of the Members’ Code of Conduct

6 To Approve Minutes of last Full Council meeting held on 2nd March 2016

7 To Receive Minutes of Finance, General Purposes & Strategic Committee meeting held on 24th March 2016 and ‘draft’ Minutes of the meeting held on 28th April 2016

Minute 12(i), (ii) and (iii) – 24th March 2016

To consider and approve expenditure to be taken from General Reserves, as follows:-

Annual Grant to Morley Amateur Operatic Society – £1,000

Extra grant monies in 2016/17 for St George’s Parade & Tournament – £1,000 (an amount of £5,000 already allocated in 2016/17 budget)

Siegen Anniversary events – £2,000

8 To Receive Minutes of Planning Committee meeting held on 15th March and ‘draft’ Minutes of meeting held on 19th April 2016

9 To Receive Minutes of Highways and Transportation Committee meeting held on 9th March and ‘draft’ Minutes of meeting held on 13th April 2016

10 To Receive Minutes of Community Development Committee meeting held on 3rd March and ‘draft’ Minutes of meeting held on 7th April 2016

11 To Receive Minutes of Audit Committee meeting held on 2nd March 2016

12 To Elect Leader of Council for 2016-17

13 To Agree Appointments to Council Committees:-

(a)Nominations to Planning Committee, as follows:-

Councillors R Finnigan, H Bell, H Evans, J Jackson, A Rhodes, C Taylor and C Windle.

(i)Nomination and election of Chairman and Deputy Chairman of Planning Committee

(b)Nominations to Community Development Committee, as follows:-

Councillors S Kimberley, R Bell, N Bullock, N Dawson, A Foster, J Sanders and W Whitehead.

(i)Nomination and election of Chairman and Deputy Chairman of Community Development Committee

(c)Nominations to Highways and Transportation Committee

Councillors J Aveyard, L Beever, D Harrison, J Harrison, S McGarroch and D Marshall.

(i)Nomination and election of Chairman and Deputy Chairman of Highways & Transportation Committee.

(d)Nominations to Audit Committee (must exclude any member of Finance, General Purposes and Strategic Committee and cheque signatories), as follows:-

Councillors W Whitehead, N Dawson, H Evans, S McGarroch and J Sanders.

(i)Nomination and election of Chairman and Deputy Chairman of Audit Committee.

(e)    Nominations to Finance, General Purposes & Strategic Committee, as follows:-

Councillors R Gettings, A Dalton, J Elliott, A Hutchison, S Varley, W Kidger, S Kimberley, J Aveyard and R Finnigan.

(i)Nomination and election of Chairman and Deputy Chairman of Finance, General Purposes & Strategic Committee

(f) Nominations to Staffing Sub-Committee

(g) Nominations to Complaints Sub-Committee

14 To Consider and Approve dissolution of Civic Duties Committee and transfer its functions and budget to Finance, General Purposes & Strategic Committee

15 To Review Town Council Standing Orders

16 To Consider Adoption of new ‘Model’ Financial Regulations, with additions/amendments (shown in red)

17 To Agree Proposed Schedule of Meeting Dates and Times for 2016/17 (no meetings in August and December with the exception of the Planning Committee)

18 To Review Committees’ Structure & Delegated Functions (including amendments relating to agenda item 14 above)

19 To Review Town Council’s Complaints Procedure for 2016/17

20 To Review Town Council’s Publication Scheme under ‘Freedom of Information Act 2000’

21 To Review Town Council’s Risk Assessment for 2016/17

22 To Review Town Council’s Asset Register for 2016/17

23 To Review Town Council’s Members’ Code of Conduct

24 To Appoint Two Town Council Representatives to Morley Arts Festival Committee for 2016/17

25 To Appoint One Town Council Representatives to attend The Yorkshire Local Councils Associations’ Leeds Branch Meetings in 2016/17

26 To Appoint Three Town Council Representatives to the Morley Town Centre Management Board in 2016/17 (in 2015/16 two members and the Town Clerk)

27 To Appoint Two Town Council Representatives to attend Parish & Town Council Forum Meetings in 2016/17

28 To Appoint Three Town Council Representatives to the Morley Remembrance Committee for 2016/17

29 To Approve Morley Town Council Accounts for year ended 31st March 2016 (see attached copy of the Annual Return for Year Ended 31st March 2016, with consideration of Section 1 – Annual Governance Statement 2015/16 and Section 2 – Accounting statements 2015/16).

30 To Receive Public Questions – if any pre-notified

31 To Receive Items of Correspondence (For Information Only)

32 Date and time of next meeting

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