Finance, General Purposes & Strategic Committee

Committee Membership 2017 – 2018

Chairman – Bob Gettings

Deputy Chairman – Simon Kimberley

Chairman of Commercial Development – Roger Bell

Chairman of Highways – Jim Aveyard

Chairman of Planning – Robert Finnigan

Judith Elliott

Andrew Hutchison

Wyn Kidger

Shirley Varley

The main duties of the Finance, General Purposes & Strategic Committee are to: monitor monthly accounts including payment and revenue records; consider annual Council budgets for referral to Council for approval; authorise and monitor non-budgets expenditure up to £5,000; oversee investment accounts, taxation and excise duties, banking arrangements; approve appointment of auditors; accept gifts and legacies on behalf of the community; approve purchase, lease and rental of land and buildings.  It will also deal with strategic matters such as:-

  • Making recommendations to council regarding status of a committee/sub-committee/working group;
  • making recommendations to council re. adopting and changing Standing Orders/Financial Regulations; agreeing and/or amending Terms of Reference and their composition;
  • making recommendations to council in relation to major civic matters as thought to be appropriate;
  • monitor progress and implementation of the ‘Localism Bill’;
  • oversee council communications such as campaigns, leaflets, newsletters, press and other media, publicity and public information including website creation; lead the community planning process and develop a plan for approval by council;
  • lead and develop the council service plan for approval by council; make recommendations regarding budgetary and policy requirements for future years in relation to council plans;
  • approval of councillor training proposals.

This Committee will also oversee the planning, organisation and monitoring of regular civic functions, such as Mayor’s Sunday, Mayor’s Ball, Mayor/Mayoress’s “At Home”, and to identify any ‘one- off’ civic functions or receptions.

Committee Meetings

View dates of forthcoming Committee meetings

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FINANCE, GENERAL PURPOSES & STRATEGIC COMMITTEE MEETING 

TO BE HELD ON THURSDAY, 19TH OCTOBER 2017 AT 7.00 PM IN THE RECEPTION ROOM, MORLEY TOWN HALL

  1.  Attendance/Apologies for Absence

2.   Declarations of Disclosable Pecuniary and Other Interests

To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the member wishes to declare in the public interest, in accordance with paragraphs 19 to 20 of the Members’ Code of Conduct

3.   To approve Minutes of Meeting dated 21/9/17

4.   To approve Financial Reports for September 2017 and Payments and Receipts Registers for September 2017

5.   To discuss Finance, General Purposes & Strategic Committee Budget, as follows:-
(i)            Review of 2017/18 Finance, GP & Strategic Committee Budget

(ii)           Consider and agree Finance, GP & Strategic Budget submission for 2018/19

6.   To receive verbal update on Proposal to Fund an Enforcement Officer (expenditure of £21,000 approved by Full Council on 10/5/17)

7.   To receive verbal update on progression of Proposed Arts Space, Windsor Court

8.   To discuss progression of Poppy Appeal Concert – 11/11/17
(i)            Proposed expenditure in respect of 3 banners and leaflets – invoice from Robrook Press Ltd dated £87.00 plus VAT (to be referred to Community Development Committee under whose budget this falls)

9.    To discuss arrangements for Remembrance Sunday and associated expenditure:-

(i)            Proposed plan – Cllr R Gettings

10.  To further discuss proposal for provision of Notice Boards and associated expenditure

11.  To further discuss disposal of Old Town plates and cutlery following inventory carried out by Town Clerk

12.  To discuss annual Grant to Siegen Circle – item deferred from last meeting

13.  To discuss Town Council Bank Accounts

14.  To approve items of expenditure, as follows:-
(i)            Payments in respect of Salary and Pension Contributions – October 2017

(ii)           Invoice dated 21/9/17 from Neopost Limited for £97.49 (plus VAT) re. Ink Cartridge pack for Franking Machine.

(iii)          Invoice dated 22/9/17 from Staples UK Limited for £90.27 (plus VAT) re. Stationery.

15. To Note Expenditure under Town Clerk’s Delegated Authority (Standing Order 19e) – item for information only:-

(i)            Petty cash expenditure – £5.97 re. Refreshments for Heritage Open Days.

(ii)           Invoice dated        from Neopost Limited for £44.49 (plus VAT) re. Stationery.

(iii)          Mileage Claim – Cllr R Bell (Deputy Mayor) for £32.00.

16. To Receive Items of Correspondence (for information only)

(i)         Email 3/10/17 from S Benton, Electoral Services Manager, LCC, re. ‘Notice of Joint Review (Initial Proposals)

(ii)        Email 9/10/17 from S Spence, YLCA, re. ‘GDPR letter to NALC 21/09/2017’

(iii)       Email 9/10/17 from J Morgan, YLCA, re. ‘Don’t forget by law, minimum employer pension contribution rates increase in April 2018’.

(iv)          Letter 9/10/17 from C Buckland, Managing Director, Rialtas Business Solutions Ltd. re. Fees and Charges for 2018-19.

17. Date and Time of Next Meeting

 

MINUTES OF FINANCE, GENERAL PURPOSES & STRATEGIC COMMITTEE MEETING HELD ON THURSDAY, 27TH JULY 2017

  1. Attendance/Apologies for Absence

Present:  Cllrs R Gettings (Chairman), R Bell, J Aveyard, S Kimberley, J Elliott, S Varley, W Kidger and.  W Maynard-Light (Deputy Town Clerk).

Apologies were received from Cllr R Finnigan.

  1. Declarations of Disclosable Pecuniary and Other Interests

None.

  1. To approve minutes of meeting held on 29/6/17

The minutes of the meeting held on 29/6/17 were agreed as a true and correct record.

  1. To approve Financial Reports for June 2017 and Payments and Receipts Registers for June 2017

Payments totalling £19,442.55 (excl VAT) for June 2017 were approved. The financial reports for June 2017 were received and noted.

5.   To receive verbal update on proposal to fund an Enforcement Officer

A verbal update was given and arrangements are ongoing for commencement date of 1/9/17.  The Enforcement Officer will have the authority to issue penalty tickets for offences, such as traffic infringements, littering and dog-fouling.

6.  To receive verbal update on progression of Proposed Arts Space, Windsor Court  

Cllr Elliott reported that work is on-going and an update is currently awaited from Groundwork.

7.  To discuss progression of Poppy Appeal Concert – 11/11/17

It was reported that arrangements are ongoing, tickets have been printed and the room is booked.

8.  To discuss proposal for provision of Notice Boards and associated expenditure – Cllr J Aveyard

Cllr Aveyard gave an overview and is proposing that additional wall-mounted notice boards be placed strategically within the Town Council area.   All Town Council news and events published on the website should be placed on the boards for people who do not have access to the internet.  Following a discussion, it was proposed that Cllrs Aveyard and Kimberley progress this idea and present costings/budget together with location(s) of notice board to the next meeting, with a view to initially having one additional board, with a view to this being increased to one in each of the wards.  This was agreed.

9.  To discuss disposal of Old Town plates and cutlery

Cllr Gettings advised members that a quantity of crockery and cutlery had been located in the Clock Tower.   He proposed that an inventory be carried out with a view to selling the items with proceeds going to the Mayor’s charity; a few items to be retained for display.  This was agreed.

10. To approve items of expenditure, as follows:-

Payments in respect of Salary and Pension Contributions for July 2017.

11.  To Note Expenditure under Town Clerk’s Delegated Authority (Standing Order 19e) – item for information only:-

    • TalkTalk Broadband fee (by Credit Card) – £28.45
    • Invoice dated 6/7/17 from PF Moran Signs for £125.00 (plus VAT) re. Updating of Honour Board.
    • Invoice dated 4/7/17 from Staples UK Limited for £51.23 (plus VAT) re. Stationery.
    • Petty cash expenditure, as follows:-

    3/7/17 – £27.00 re. laundering of tablecloths to W Maynard-Light (Civic Duties)

    5/7/17 – £6.45 re. special delivery postage to K Oakley

    5/7/17 – £14.40 re. mileage reclaim by Deputy Mayor

    5/7/17 – £28.58 re. replenishment of Mayor’s drinks cabinet

  1. 12.  To Receive Items of Correspondence (for information only)
  2. There were no items of correspondence. 
  3. 13. Date and Time of Next Meeting
  4. The next meeting is scheduled for Thursday, 21st September 2017 at 7pm. 

MORLEY TOWN COUNCIL – MISSION STATEMENT

Morley Town Council is committed to ensuring the provision of a high standard of cost-effective and best value for money community services, which will enhance the quality of life for the residents of the area.