Finance, General Purposes & Strategic Committee

Committee Membership 2016 – 2017

Chairman – Bob Gettings

Deputy Chairman – Simon Kimberley

Chairman of Commercial Development – Roger Bell

Chairman of Highways – Jim Aveyard

Chairman of Planning – Robert Finnigan

Andy Dalton

Judith Elliott

Andrew Hutchison

Wyn Kidger

Shirley Varley

The main duties of the Finance, General Purposes & Strategic Committee are to: monitor monthly accounts including payment and revenue records; consider annual Council budgets for referral to Council for approval; authorise and monitor non-budgets expenditure up to £5,000; oversee investment accounts, taxation and excise duties, banking arrangements; approve appointment of auditors; accept gifts and legacies on behalf of the community; approve purchase, lease and rental of land and buildings.  It will also deal with strategic matters such as:-

  • Making recommendations to council regarding status of a committee/sub-committee/working group;
  • making recommendations to council re. adopting and changing Standing Orders/Financial Regulations; agreeing and/or amending Terms of Reference and their composition;
  • making recommendations to council in relation to major civic matters as thought to be appropriate;
  • monitor progress and implementation of the ‘Localism Bill’;
  • oversee council communications such as campaigns, leaflets, newsletters, press and other media, publicity and public information including website creation; lead the community planning process and develop a plan for approval by council;
  • lead and develop the council service plan for approval by council; make recommendations regarding budgetary and policy requirements for future years in relation to council plans;
  • approval of councillor training proposals.

This Committee will also oversee the planning, organisation and monitoring of regular civic functions, such as Mayor’s Sunday, Mayor’s Ball, Mayor/Mayoress’s “At Home”, and to identify any ‘one- off’ civic functions or receptions.

Committee Meetings

View dates of forthcoming Committee meetings

View Meetings

FINANCE, GENERAL PURPOSES & STRATEGIC COMMITTEE MEETING 

TO BE HELD ON THURSDAY, 10TH JANUARY 2017 AT 7.00 PM IN THE RECEPTION ROOM, MORLEY TOWN HALL

  1. Attendance/Apologies for Absence
  2. Declarations of Disclosable Pecuniary and Other Interests
    To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2011 and paragraphs 13-18 of the Members’ Code of Conduct.  Also to declare any other significant interests which the member wishes to declare in the public interest, in accordance with paragraphs 19 to 20 of the Members’ Code of Conduct.
  3. To approve minutes of meeting dated 17/11/16.
  4. To approve Financial Reports for November & December 2016 and Payments and Receipts Registers for November & December 2016.
  5. To Discuss 2017/18 Budget proposals, and other information appended, as follows:-(i)Consider and Agree Finance, GP & Strategic budget submission for 2017/18.(ii)Consider projected expenditure to 31/3/17 and c/fwd figure (app 1).(iii)Consider all Committees’ budget submissions for 2017/18 (app 2).

    (iv)Consider Precept recommendation for 2017/18 (see attached copy of email 12/12/16 from N Eastwood, Financial Management – Corporate, LCC, re. ‘Parish Precept Return 2017/18’.

  6. To receive verbal update on progress of proposed Arts Space, Windsor Court(i)Invoice dated 29/11/16 from Groundwork Leeds for £1650.00 (plus VAT), paid on 22/12/16, in respect of Morley Arts Space Feasibility Study.  This item to be noted. 
  7. To receive verbal update on progress of formulation of a Neighbourhood Plan (ratified by Full Council on 7/9/16).
  8. To receive verbal update on the following, initially considered at the meeting held on 23/6/16:-(i)Town Council Newsletter – production and distribution(ii)Town Council Website:-

    (a) Approve expenditure in respect of Commitees’/Councillors’ photographs (quotation provided by Luke Holroyd at £175.00 – no VAT).

     

  9. To note Community Infrastructure Levy Report 2015/16
  10. To approve payment of invoices and item(s) of expenditure, as follows:-(i)Invoice dated 5/12/16 from Staples UK Ltd for £2.91 (plus VAT) re. Stationery.(ii)Invoice dated 6/12/16 from Staples UK Ltd for £49.40 (plus VAT) re. Stationery.

    (iii)Invoice dated 14/12/16 from Staples UK Ltd for £22.16 (plus VAT) re. Stationery.

    (iv)  Invoice dated 12/12/16 from YPO for £10.41 (plus VAT) re. Stationery.

    (v)  Expenditure in respect of Salaries and Pension Contributions for December 2016.

     

  11. To Note Expenditure under Town Clerk’s Delegated Authority (Standing Order 19e) – item for information only:-(i)£200 to Neopost Limited re. Top-up Franking Machine credit a/c.(ii)Credit card – £28.45 (Broadband fee).

     

  12. To Receive Items of Correspondence (for information only)(i)Email 20/10/16 from S Benton, Electoral Services Manager, LCC, re. ‘Parish & Town Council Elections 2019’.(ii)Email 17/11/16 from RBS Software re. ‘Fees & Charges 2017/18.

    (iii)Email 6/12/16 from YLCA re. ‘Membership of YLCA 2017/18’ (copy attached).

    (iv)Email 13/12/16 from YLCA re. ‘Draft Public Service Ombudsman Bill’ (copy attached).

    (v)Email 21/12/16 from N Eastwood, Financial Management – Corporate, LCC, re. ‘Local Council Referendum Principles – Update’.

     

  13. Date and Time of Next MeetingThe next scheduled meeting will take place on Thursday, 23rd February 2017.PLEASE SEE BELOW ITEMS OF EXPENDITURE OVER £500.00 (AS PER THE LOCAL GOVERNMENT TRANSPARENCY CODE 2015):-

    JUNE 2016

    2/6/16  –  Grant to Morley & District Lions Club re. Annual March & Hymn Tune Contest held on 19/6/16 – £2, 000

    30/6/16  –  Instaplanta re. Community Cleaning 1/4/16 to 30/4/16 – £1,011.47 plus VAT

    30/6/16  –  Instaplanta re. Community Cleaning 1/5/16 to 31/5/16 – £789.44 plus VAT

    Other payments in respect of Salaries, Pension Contributions & Quarterly Tax & NI Contributions

    JULY 2016

    8/7/16  –  Grant to Morley Arts Festival – £2,500.00

    8/7/16  –  Grant to Morley In Bloom – £3,500.00

    8/7/16  –  Grant to The Royal Society of St George – £6,500.00

    29/7/16  –  Instaplanta re. Community Cleaning 1/6/16 to 30/6/16 – £904.57 plus VAT

    Other payments in respect of Salaries and Pension Contributions

    AUGUST 2016 

    Other payments in respect of Salaries and Pension Contributions

    31/8/16  –  Longbow Lawns re. Public Rights of Way Maintenance – £696.00

    SEPTEMBER 2016 

    15/9/16  –  Instaplanta re. Community Cleaning 1/7/16 to 31/7/16 – £1258.17 plus VAT

    Other payments in respect of Salaries, Pension Contributions & Quarterly Tax & NI Contributions

Coming Soon…

MORLEY TOWN COUNCIL – MISSION STATEMENT

Morley Town Council is committed to ensuring the provision of a high standard of cost-effective and best value for money community services, which will enhance the quality of life for the residents of the area.